Executive Assistant II

The Executive Assistant serves as a strategic partner to three senior leaders, providing high-level support that enables focus on priorities, decision-making, and business outcomes. This role goes beyond calendar management and administrative support. The successful candidate functions as an orchestrator, connector, and operational quarterback who creates structure, drives follow-through, and anticipates needs before they arise.

The Executive Assistant will support an SVP, Sales Inventory, NextGear Capital and EVBS, a VP of Marketing and Communication Inventory, NextGear Capital, EVBS and International, and a VP of Sales, Commercial and National Dealer. These functions require different skill sets, stakeholder relationships, communication styles, client interactions, and operating rhythms. The ideal candidate must be highly adaptable and capable of seamlessly shifting between sales-driven client engagement and marketing and communications priorities while maintaining professionalism, discretion, organization, and strong follow-through.

This is not a traditional executive assistant role focused solely on scheduling and administrative support. The successful candidate will serve as a trusted business partner who helps create alignment, manages competing priorities, and supports leaders who engage with diverse internal and external stakeholders.

Because this position supports senior leaders with significant client-facing responsibilities, flexibility is required to be onsite when clients, leadership meetings, executive visits, or key business events occur, even when those days fall outside the employee's normal in-office schedule.

Success in this role requires strong judgment regarding visibility, responsiveness, preparedness, and executive support.

• Manage complex calendars, priorities, travel, meetings, and executive commitments.
• Anticipate scheduling conflicts, competing priorities, and emerging risks.
• Prepare executives for meetings through agendas, briefing materials, and action-item tracking.
• Ensure executive time is aligned to the highest-value business priorities.
• Understand the unique priorities, work styles, and stakeholder expectations of each executive and adjust support accordingly.
• Event Planning and vendor negotiation.

Organizational Effectiveness

• Create systems and processes that drive consistency, accountability, and execution.
• Track key initiatives, commitments, and decisions across multiple leaders and teams.
• Proactively identify gaps, bottlenecks, and follow-up opportunities.
• Ensure deliverables stay on track through thoughtful reminders and stakeholder coordination.

• Serve as a trusted liaison between executives and internal and external stakeholders.
• Build strong relationships across departments and levels of the organization.
• Draft and coordinate executive communications with professionalism and accuracy.
• Navigate sensitive situations with diplomacy, sound judgment, and confidence.
• Adapt communication and support style based on the leader, function, and audience.
• Effectively support both Sales and Marketing & Communications leadership teams, recognizing the different needs, priorities, communication approaches, and stakeholder interactions associated with each function.
• Support interactions with clients, prospects, partners, and senior business leaders with professionalism and strong executive presence.

Here’s a sneak peek at the benefits you could experience as a Cox employee:

• A competitive salary and comprehensive healthcare, with multiple options for individuals and families. 
• Generous 401(k) retirement plans with company match. 
• Professional development and continuing education opportunities. 
• Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance. 
• Extra perks like pet insurance, employee discounts and much more.

Check out all our benefits. 

• High School Diploma/GED and 7+ years of executive administrative support experience, including supporting senior leaders, managing complex calendars and projects, coordinating meetings and travel, and handling confidential business information. The right candidate could also have an associate’s degree, bachelor's degree, or professional certification with 5+ years of related experience; or 9+ years of relevant experience in lieu of a diploma, degree, or certification.
• Creates structure without creating bureaucracy.
• Thrives in ambiguity and quickly establishes order.
• Possesses exceptional attention to detail while maintaining a strategic perspective.
• Has the confidence to respectfully challenge, redirect, and keep senior leaders on track.
• Can manage multiple priorities without becoming overwhelmed.
• Builds trust quickly and maintains absolute confidentiality.
• Demonstrates high ownership and personal accountability.
• Naturally anticipates needs rather than waiting for direction.
• Is energized by helping others succeed.
• Can effectively support leaders across different business functions and leadership styles.
• Is comfortable operating in client-facing environments.
• Demonstrates strong situational awareness and understands when in-person presence is important.
• Adapts easily to changing priorities and competing stakeholder needs.

• Executive presence
• Organization and prioritization
• Project management
• Stakeholder management
• Process improvement
• Client-facing professionalism and executive support

• Has experience in client hospitality and event planning