Executive Assistant to Founders

Manage and protect the founders' calendars, prioritize competing requests, and resolve conflicts quickly.

Coordinate internal and external meetings, customer demos, and visits, including logistics, preparation, and follow-up.

Serve as a key point of contact between the founders and internal teams, customers, investors, and external partners.

Track action items and commitments, ensuring important follow-ups don't get lost.

Own domestic and international travel arrangements, including itineraries, last-minute changes, and rebooking.

Plan and execute team offsites, company events, and other activities end to end.

Source, negotiate with, and manage vendors for events and office needs.

Help coordinate office logistics and day-to-day operational needs as they arise.

Support recruiting coordination, candidate visits, and interview logistics.

Partner with the founders and broader team on special projects and ad hoc initiatives.

Spot operational gaps, proactively solve problems, and take ownership of tasks that don't have an obvious owner.

3+ years of experience in executive support, executive operations, or a similarly fast-paced role. Experience in tech startups, venture capital, investment banking, or consulting is a plus.

Extremely fast and reliable. You move with urgency, follow through on commitments, and don't need to be chased.

High autonomy and strong judgment. You're comfortable making decisions independently, anticipating problems, and figuring things out with limited direction.

Exceptionally organized. You can manage competing priorities, keep track of the smallest details, and make sure nothing falls through the cracks.

Adaptable and resourceful. You're comfortable with ambiguity, changing priorities, and tasks that don't fit neatly into a job description.

Excellent communicator. You're clear, concise, and professional with founders, teammates, investors, vendors, and visitors.

Discreet and trustworthy. You handle confidential and sensitive information with sound judgment and professionalism.

Able to work on-site in Redwood City and travel occasionally.