24d ago

Accounting & Operations Assistant

Operations AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Accounting Responsibilities: Tovar Snow invoicing – must be done within 48 hours of event, also includes monitoring of Tovar Email.

Technical Tools

Operations AssistantAdministration & Office Support

The Accounting & Operations Assistant Reporting to the Controller, supports the accounting and operations function with a primary focus on assigned customer Invoicing, credit card receipt entry, Sub-Contractor compliance, estimate entry, and operational accounting tasks. This role ensures accurate financial records, timely processing of transactions, and compliance with internal controls.

DUTIES & RESPONSIBILITIES:
Accounting Responsibilities:

Tovar Snow invoicing – must be done within 48 hours of event, also includes monitoring of Tovar Email.
Process and upload invoices to various third party billing sites – such as Service Channel

Entry of Credit card transactions to Netsuite
Backup AR Specialist with invoicing from Viaesys
Backup AR Specialist to cash application of daily deposits
Backup Junior Accountant with Accounts Payable tasks when needed
Subcontractor compliance – be sure we have current COI’s and contracts on file
Enter new Snow Contracts to Netsuite when awarded
Participate in a rotational on-call schedule during winter snow events per assigned schedule – This could be Monday-Friday either 5AM to 8AM or 5PM to 8PM, Weekends during 8AM-5PM
Special projects as assigned

Operations Responsibilities:

Enter estimate details into Viaesys as given from Sales team
Assist operations team with adjusting schedules in Viaesys when needed
Answer incoming calls when needed

Qualifications:

Coursework in Accounting - Preferred
1–3 years of accounting or bookkeeping experience (internships considered)
Experience with ERP systems (preferably NetSuite) and Microsoft Excel
Understanding of Accounts Receivable and Accounts Payable, General Ledger, and basic accounting principles
Experience with reconciliations, journal entries, and AP and AR
Strong attention to detail and accuracy

Benefits:

Competitive salary based on experience
Medical, dental and vision insurance benefits
Company-sponsored Group Term Life & Short-Term Disability insurance
401k retirement plan with company match
Paid vacation and holidays

Greg’s Services LLC is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.