Executive Assistant

At Wayne-Sanderson Farms, food safety and quality are at the heart of everything we do. We are seeking a highly organized, proactive, and trusted professional to join our team as an Executive Assistant, Quality Assurance & Food Safety. In this role, you'll partner closely with the Senior Vice President of Quality Assurance & Food Safety and the Quality leadership team to help drive key initiatives, coordinate critical programs, and ensure the smooth operation of a fast-paced corporate function.

This is more than a traditional administrative role. We're looking for someone who thrives on organization, enjoys managing complex projects, builds strong relationships, and takes pride in helping leaders and teams succeed.

• Manage complex calendars, meetings, and executive schedules.
• Coordinate domestic travel, lodging, transportation, and detailed itineraries.
• Prepare professional presentations, reports, correspondence, and leadership communications.
• Serve as a key liaison between executives, internal teams, regulatory agencies, and external partners.
• Handle highly confidential information with discretion and professionalism.

• Coordinate projects, action items, and leadership follow-up activities.
• Support Quality Assurance, Food Safety, Regulatory Affairs, Animal Welfare, Quality Systems, and Data Analytics teams.
• Maintain organizational records, contact lists, and key departmental resources.
• Assist with purchasing, invoice processing, expense reporting, and budget-related activities.

• Support audit preparation and documentation management.
• Assist with internal and external audits, inspections, assessments, and customer visits.
• Prepare executive reports, dashboards, and departmental metrics.
• Maintain USDA-related records and support the administration of Grants of Inspection across company facilities.

• Lead planning and logistics for annual QA meetings, leadership conferences, workshops, and departmental events.
• Coordinate travel, venues, attendee communications, registration, budgets, and event schedules.
• Track action items and ensure timely completion of key commitments.

• Coordinate activities with laboratories, consultants, auditors, vendors, and industry partners.
• Support contracts, confidentiality agreements, sponsorships, and vendor communications.
• Assist with onboarding and administrative support for new team members.

• Minimum of 5 years of executive administrative support experience.
• Experience supporting senior leaders or executive-level management.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with professionalism and sound judgment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

• Associate degree in Business Administration, Communications, Management, or a related field.
• Experience coordinating large meetings, conferences, or corporate events.
• Experience supporting Quality Assurance, Food Safety, Regulatory, Manufacturing, or Operations teams.
• Familiarity with audit coordination, compliance documentation, or regulatory processes.