Administrative Assistant II - Broomfield CO

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Clearance Level - Must Be Able to Obtain
Top Secret/SCI Polygraph
U.S. Person Required
Yes
Travel Percentage
10%
Clearance Level - Must Currently Possess
None
U.S. Citizenship Required
Yes
Is Relocation Available
No

Job Description
Be part of the excitement and join our BAE Systems Space Systems team. This role would be expected to provide comprehensive administrative support to multiple programs in the Space Systems organization. This role would be expected to provide comprehensive administrative support to our program teams in the Military Space organization.

The selected candidate will provide a full range of administrative work assignments for our program teams. We are looking for an ambitious Administrative Assistant who is pro-active, driven, detailed, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.

The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.

What You’ll Do:

Provide a wide variety of basic administrative tasks for our programs, and associated program team members in the Military Space organization.
Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
Prepare written documents, communications, and presentation materials for meetings and presentations.
Maintain program calendars and schedule meetings in Outlook.
Set-up and support meetings; keep minutes as necessary.
Greet external visitors.
Order catering for meetings and events.
Make conference room reservations.
Coordinate office moves for new and current program team members.
Make travel arrangements and reservations.
Prepare travel and business expense reports.
Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
File and retrieve records, folders, or other materials.
Coordinate events and training for the program team.
Work with sensitive and highly confidential information and maintain proper confidentiality.
Represent organizational unit in understanding and working with administrative policies and procedures.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.
On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

Work is performed in an office environment, laboratory, cleanroom, or production floor.

 

Required Education, Experience, & Skills
High School diploma or equivalent plus 1 or more years of related experience.
Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Ability to obtain and maintain a TS/SCI Polygraph security clearance.
Basic computer knowledge (Microsoft Office Applications).
Ability to work with considerable independence and as part of the team.
Ability to work under pressure and handle multiple assignments concurrently.
Demonstrated decision making based on knowledge of organization policies and procedures, and the Program Manager's requirements.
Maintaining confidentiality concerning sensitive information.
#LI-LO1
A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.



Pay Information
Full-Time Salary Range: $41844 - $66952