ADMINISTRATIVE SERVICES COORDINATOR

Grade 12 - $24.97/hour with full benefit package!

To support the needs of our fire services, Tooele City has added an Administrative Services Coordinator to the team.

This new position provides an opportunity to help establish administrative processes and business workflow within the Fire Department. By applying an advanced skill set, initiative, and collaborative demeanor, you will become an integral part of a unique fire department that combines professional leadership with a large qualified and competent volunteer firefighter base.

This position serves as the primary administrative point of contact for the Fire Department and provides a wide range of administrative and business support. The position answers incoming telephone calls and emails, assists visitors and the public, and keeps the Fire Station open and secured during regular business hours. The position provides confidential support to the Fire Chief; supports budgeting, purchasing, payment processing, financial analysis, reimbursements, and the F.I.R.E. Plan; maintains departmental records and assists with public records requests; administers specialized software and policy systems; coordinates administrative aspects of the volunteer firefighter program; supports fire inspection, emergency management, and community outreach functions; and prepares reports, correspondence, spreadsheets, presentations, and other departmental materials. The position works independently, coordinates with other City departments and outside agencies, and exercises judgment in responding to routine, complex, and emergency-related inquiries.

Applicants must have a high school diploma or equivalent and four years of progressively responsible administrative experience involving departmental or organizational business functions, financial administration, records or information management, program administration, or similar work, or an equivalent combination of education and experience. Candidates should demonstrate strong Microsoft Word and Excel skills, the ability to analyze information and perform financial calculations, and excellent written and verbal communication skills.

Experience with purchasing, budget support, bookkeeping, accounts payable, data analysis, reimbursement processes, advanced skills in databases or specialized software systems (table administration, conversion support, work with vendors, implementation), and confidential personnel, financial, or public records is desirable. An associate degree or higher in a related field is also desirable.

Applicants must be at least 18 years of age and possess a valid driver license and driving record acceptable to Tooele City's risk-management and insurance standards. The successful candidate must pass a comprehensive background check, be available for occasional after-hours departmental needs, and complete required NIMS and ICS training within the time established by the Fire Chief.

Generally Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility as needed for evening, weekend, or holiday activities. Regular attendance is required on Wednesday evenings from 6:45 p.m. to approximately 8:00 p.m. Reliable and predictable on-site attendance, absent authorized leave, is required.