Administrative Assistant to VP

The Space Sector Engineering organization within the Northrop Grumman Space Systems sector pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in human space exploration. Our team is chartered with providing the skills and innovative technologies to provide full-service missions in Communications, Human Exploration, Intelligence & Sensing, Space Science, Space Superiority, and Surveillance & Targeting. Come be a part of our mission!

• Manage complex calendars, including scheduling meetings, resolving conflicts, and ensuring appropriate preparation time and materials for the executive.

• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and changes as needed.

• Plan and support leadership meetings, town halls, and other events (agenda development, materials preparation, logistics, minutes, and follow-up actions).

• Prepare, edit, and format correspondence, reports, presentations, and other executive-level documents with a high degree of accuracy and professionalism.

• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive where appropriate and escalate issues as needed.

• Track and support completion of action items, deadlines, and recurring deliverables for the executive and leadership team.

• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.

• Maintain organized files and records (electronic and paper) to ensure easy retrieval and compliance with records-management requirements.

• Handle sensitive and confidential information with the highest level of integrity and judgment.

• Position requires on-site support daily.

• Partners with executive leadership assistants in support of Space Systems sector goals.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and can work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

• High School diploma or equivalent and 8 years additional education and/or related experience.

• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.

• Demonstrated experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

• United States Citizenship

• The ability to obtain and maintain a U.S. Government Top-Secret clearance and SCI access/approval.

• Associates degree

• Experience supporting C‑suite or VP-level leaders in a large, matrixed organization.

• Experience in Concur, ITRIP, iBuy, NG ServiceNow.

• Experience in reviewing and editing written material for correct spelling and grammar.