Administrative Assistant 3 - Carson City/Storey County Extension Office (Carson City, NV)

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu.

The University of Nevada, Reno Extension is seeking an organized, service-oriented professional to join the Carson City/Storey County Extension Office. Located in Carson City, Nevada, this position provides essential administrative, financial, program, and customer service support that helps Extension deliver research-based education and resources to Nevada communities.

The Administrative Assistant 3 plays an important role in coordinating daily office operations and supporting Extension faculty, staff, programs, and activities. This position is well suited for someone who enjoys working with people, maintaining organized processes, and contributing to a community-focused organization.

Responsibilities include, but are not limited to:

• →Coordinating the day-to-day administrative operations of the Carson City/Storey County Extension Office
• →Supporting budget monitoring, financial recordkeeping, purchasing, travel, and other fiscal processes
• →Maintaining accurate program, financial, and administrative records
• →Providing administrative support for Extension programs, events, and activities
• →Assisting with program marketing, promotion, and outreach
• →Responding to questions and providing professional assistance to community members, partners, employees, and office visitors
• →Supporting other office and program needs as assigned

The successful candidate will be organized, dependable, and comfortable balancing multiple responsibilities in a public-facing office. Strong customer service, communication, recordkeeping, and financial administrative skills will contribute to success in this position. The ideal candidate will also be able to work collaboratively, exercise sound judgment, maintain accuracy, and provide responsive support to a variety of individuals and programs.

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
• An equivalent combination of education and experience as described above

Candidates with any of the following are encouraged to apply:

• Experience providing administrative support in a higher education, government, nonprofit, or public service environment
• Experience with budget tracking, financial recordkeeping, purchasing, travel processing, or other fiscal support functions
• Experience coordinating or supporting educational programs, events, workshops, or community outreach activities
• Experience maintaining electronic records, databases, and filing systems with a high degree of accuracy
• Demonstrated ability to organize work, manage multiple priorities, and meet deadlines with limited supervision
• Experience providing responsive customer service to diverse audiences in a public-facing office environment
• Experience handling confidential or sensitive information with sound judgment and discretion

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.

In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

University of Nevada, Reno Extension connects Nevada communities with practical, unbiased, research-based information and educational programs. Supported by county, state, and federal funding, Extension brings University knowledge and resources to residents throughout Nevada.

The Administrative Assistant 3 helps make this work possible by supporting effective office operations, local programs, and service to the community.

Learn more about the Carson City Extension Office.

Search Coordinator: Lindsey Barnes, lindseybarnes@unr.edu

Please note that once you submit your application, the only attachments viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachments to the cover letter, references, and other documents sections of the application will not be viewable to you after you submit your application. All uploaded attachments will be on the application for the committee to review. To request updates to attachments before the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.