Administrative Assistant

We are looking for Administrative assistant to join our TrustMotion team in Osijek, Croatia.

•  Provide comprehensive administrative support for daily office operations and site management activities. 

•  Create, monitor, and follow up on Purchase Orders (POs) and support procurement processes in accordance with company policies. 
•  Process supplier invoices, coordinate approvals, and ensure the timely submission of accounting documentation. 
•  Act as the primary point of contact for local accounting, tax advisors, and external service providers. 
•  Organize and coordinate business travel, accommodation, transportation, visa support, and travel expense reporting. 
•  Schedule and coordinate meetings, workshops, customer visits, management visits, and company events. 
•  Support visitors, customers, candidates, and external partners during their visits to the Osijek office. 
•  Manage office supplies, refreshments, catering services, with facility-related vendors. 
•  Coordinate facility management activities, including maintenance requests, repairs, inspections, and workplace improvements. 
•  Coordinate shipments, deliveries, customs-related documentation, and logistics activities as required. 
•  Identify opportunities for process improvements and support the implementation of administrative automation and digitalization initiatives.

•  Previous experience in an Administrative Assistant, Office Coordinator, or similar administrative role is preferred.

•  Fluent Croatian and English, both written and spoken.

•  Good knowledge and practical experience with Microsoft Office applications.

•  Ability to manage multiple priorities in a dynamic environment.

•  Ability to work independently and collaboratively with local and global teams.
•  Good problem-solving skills and attention to detail.