Office Manager & People Administrator

About us:

Discover Africa Group is a team of innovative, experienced, and ambitious go-getters passionate about sharing Africa’s best with travelers from around the world. 

Our portfolio includes:

• Discover Africa Safaris: Bespoke luxury safari travel in Southern and East Africa.
• 4x4 Hire: Adventure 4x4 self-drive exploration.
• Drive South Africa: Africa’s first online rental car comparison and booking engine.

Our team culture is friendly, supportive, and professional - we value creativity, collaboration, and personal growth. Based in the northern suburbs of Cape Town, you might even enjoy a smoother commute, traveling against peak traffic.

Your Purpose 

Reporting to the Head of People, you’ll take ownership of the smooth and professional day-to-day running of our office while providing essential administrative support to our People function.

You'll be at the heart of our workplace experience, ensuring our office is welcoming, organised and well-maintained, while supporting recruitment, onboarding, employee administration, company events and workplace health and safety.

This is a varied, hands-on role for someone who enjoys working with people, brings structure to a busy environment and takes pride in getting things done. You'll be someone who spots what needs attention, takes initiative and follows through, helping create an environment where our team can do their best work.

Your Core Responsibilities:

🏢 Office Management & Reception

• Take ownership of the day-to-day running and professional presentation of our office.
• Manage reception, welcome visitors, handle incoming calls and respond to general enquiries.
• Coordinate office supplies, facilities, maintenance, access control, parking and service providers.
• Ensure meeting rooms and shared spaces are organised, welcoming and well-maintained.
• Proactively identify and resolve office-related issues, coordinating with suppliers and service providers as needed.

🤝 People & Administrative Support

• Provide administrative and PA support to the Head of People, including diary management, meeting coordination, document preparation and follow-ups.
• Support People initiatives, employee documentation, training coordination and general HR administration.
• Maintain accurate employee records, documentation and filing systems.
• Handle sensitive employee and company information with professionalism and confidentiality.

🔎 Recruitment Coordination

• Coordinate interviews and manage communication with candidates and hiring managers.
• Arrange and complete candidate reference and background checks.
• Maintain recruitment records, documentation and candidate tracking systems.
• Support the preparation of recruitment documentation and onboarding arrangements.

🌱 Onboarding & Employee Administration

• Coordinate the practical aspects of employee onboarding and offboarding, including equipment, access, induction schedules and documentation.
• Ensure new employees have a welcoming, organised and positive onboarding experience.
• Maintain accurate employee records and support ongoing People administration.

🛡️ Health, Safety & Workplace Support

• Support the coordination and administration of workplace health, safety and environmental requirements.
• Maintain health and safety records, registers, notices and relevant documentation.
• Help coordinate workplace inspections, safety training, emergency drills and related activities.
• Follow up on outstanding safety actions and support the Head of People in maintaining workplace compliance.

🎉 Company Events & Employee Experience

• Coordinate company events, team activities, celebrations and employee engagement initiatives.
• Manage event arrangements, including venues, catering, suppliers, communications and attendance.
• Support recognition programmes and initiatives that strengthen our team culture and employee experience.

Who We’re Looking For: 

• Matric / Grade 12 essential. A relevant qualification in Office Administration, Human Resources or a related field would be advantageous.
• At least 5 years' experience in office management, administration or a PA role.
• Experience supporting a senior manager and managing multiple administrative priorities.
• Previous exposure to recruitment coordination, onboarding and HR administration would be advantageous.
• Experience with workplace health and safety administration would be beneficial.
• Strong proficiency in Google Workspace and confidence using digital tools and administrative systems.
• Excellent organisational skills, attention to detail and the ability to manage competing priorities.
• Strong written and verbal communication skills, with a professional and approachable manner.
• A proactive, solutions-focused approach and the ability to take ownership of tasks through to completion.
• A high level of discretion and sound judgement when handling confidential information.
• A genuine interest in people and a service-oriented approach to supporting colleagues, candidates and visitors.
• Comfortable working in an office-based role in Tygervalley, Cape Town.

Why Join Us?

At Discover Africa Safaris, we believe that our team’s passion and dedication deserve to be celebrated and rewarded. Here’s what you can look forward to:

• A competitive salary
• 20 days of annual leave
• After 5 years, earn one extra annual paid leave day per year, up to a max of 25 days
• Paid birthday leave - because no one should work on their special day!
• Professional development opportunities to support your growth.
• Africa travel at discounted rates, giving you the chance to explore and deepen your connection to the continent.
• Hybrid working opportunities in a flexible, supportive environment.
• A chance to work with a team of passionate, like-minded individuals who share your love for Africa.

How to apply: 

If you’re ready to turn your passion for Africa into a career that inspires and transforms lives, we’d love to hear from you. Apply today and join us in sharing Africa’s wonders with the world.

Discover Africa Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all.