Executive Assistant (Operational Support & Scheduling Coordination) - 007-601

This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups.

The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders.

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings
• Prepare reports, presentations, and documentation
• Handle email management and professional correspondence
• Track action items and ensure timely follow-ups
• Assist with any relevant admin duties

• Maintain organized digital filing systems
• Assist in process documentation and workflow improvements
• Coordinate with internal staff to ensure tasks are completed
• Support compliance documentation and record management
• Support with monthly reporting and data analysis
• Provide general administrative support as needed

• Create and manage staff rosters aligned with client service requirements
• Coordinate shift allocations and ensure coverage at all times
• Manage last-minute schedule changes and communicate updates promptly
• Maintain accurate scheduling records and reports
• Liaise with care staff to ensure availability and compliance

• Proven experience as an Executive Assistant or senior administrative professional
• Strong calendar management and organizational skills
• Excellent written and verbal English communication
• High level of discretion and professionalism
• Strong ability to prioritize and manage multiple tasks
• Proficiency in Google Workspace, or Microsoft Office
• Proficient in Excel and Canva
• Experience in scheduling
• Experience supporting Australian executives is highly preferred

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)