Executive Assistant to VP

• • Position Summary
  • Full-time position available on or after November 9, 2026 for University Advancement.

    This position’s responsibilities are carried out independently under general supervision. The incumbent is responsible for providing high-level executive administrative and operational support to the Vice President for University Advancement, ensuring effective coordination of executive priorities, divisional operations, and the flow of sensitive and mission-critical information.

    Performs complex and highly confidential administrative functions, including coordinating personnel-related processes, serving as a liaison, and facilitating compliance-related documentation and communication. Exercises advanced judgment and discretion in handling highly sensitive and confidential information, including materials and communications that contribute to management’s position in labor relations, collective bargaining, and meet-and-confer processes. Supports personnel administration, coordinates executive travel and advancement-related activities, and prepares executive communications and briefing materials. Serves as a key point of contact for internal and external stakeholders, ensuring continuity and efficiency of executive operations.

  • Job Duties
  • Duties include but are not limited to:
    • Provide executive-level administrative and operational support to the Vice President for University Advancement in support of divisional priorities and initiatives.
    • Manage complex projects and initiatives, including fundraising campaigns, donor relations activities, and executive-level programs.
    • Serve as liaison to campus leadership, donors, alumni, board members, and external partners.
    • Manage and maintain sensitive and confidential information related to donor activity, personnel matters, and executive operations.
    • Prepare executive communications, reports, presentations, and briefing materials. • Develop and implement administrative processes and procedures to support advancement operations and programs.
    • Coordinate executive meetings, advisory boards, and donor events, including logistics, materials, and follow-up actions.
    • Perform budget administration for University Advancement, including philanthropic, foundation, and operational funds.
    • Analyze and monitor expenditures, revenues, and fund balances across multiple funding sources.
    • Prepare financial reports, analyses, and projections to support executive decision-making.
    • Support budget development, forecasting, and financial planning in collaboration with Business & Finance and Foundation partners.
    • Process and track financial transactions related to operations, events, and donor activities.
    • Resolve financial discrepancies and provide guidance on financial processes and systems.
    • Provide administrative support for confidential employee and labor relations matters, including preparation and secure handling of sensitive materials not available to represented employees.
    • Coordinate personnel-related processes, including recruitment, hiring, onboarding, and position management activities.
    • Liaise with Human Resources and administrative units to facilitate personnel actions and ensure compliance with policies and procedures.
    • Support student and temporary employee administration, including hiring coordination, onboarding, and time reporting.
    • Track personnel transactions and maintain records related to staffing and organizational changes.
    • Provide guidance on administrative procedures, documentation requirements, and deadlines related to personnel processes.
    • Develop and improve administrative workflows and tracking systems.
    • Train others on new skills and procedures and provide lead work direction.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Bachelor’s degree Business Administration, Public Administration, Communications or a related field.
    Additional progressively responsible experience directly related to the duties of the position may be substituted for the required education on a year-for-year basis.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

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• The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

Advertised: Oct 20 2026 Pacific Daylight Time
Applications close: Nov 04 2026 Pacific Standard Time

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