Executive Assistant - PCPHSL Administration

United States·Little Rockmid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Works at the direction of the Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator to provide support for executive level projects or assignments Incumbent will promote,

Technical Tools

Executive AssistantAdministration & Office Support

11/20/2026

Professional Staff - Operations

Regular

Day Shift (United States of America)

University of Arkansas for Medical Sciences

Requirements

~1 min read

Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience

Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The Executive Assistant will manage Primary Care & Population Health Service Line (PCPHSL) Office as a central liaison and initial point of contact for Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator. This position will manage executive meetings with internal and/or external stakeholders. As well as, prepare itineraries for executive staff and guests. The Executive Assistant will manage all aspects of various projects of a complex nature and/or medium size initiatives by identifying appropriate resources needed and developing schedules to ensure timely implementation and execution of strategic plan and initiatives.

Responsibilities

~2 min read

→Works at the direction of the Sr Service Line Administrator, Nursing Director and Asst Service Line Administrator to provide support for executive level projects or assignments Incumbent will promote, organize, assist, communicate, develop timelines, and affirm goals for all projects.
→Manages the daily logistics and corresponding communication for each project.
→Ensures documentation and communications are timely and organized.
→Manages project reporting, including tracking critical steps, outcomes, and deliverables.
→Provides an extremely high level of customer service to stakeholders.
→Collects and consolidates data.
→Serves as a liaison between key stakeholders, staff, leadership, consultants, and other partners.
→Liaison with external partners, visitors, interdepartmental team members.
→Ensure information flow to and from the SLA, ND & ASLA, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)
→Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
→Track, monitor and follow progress of projects, action items, strategies that emanate from the director.
→Initiate subsequent follow-up meetings and communication for key stakeholders as directed.
→Review correspondence and draft responses for the director as appropriate, or forward to the appropriate person for response and/or reply.
→Manages and oversees calendars to ensure schedules as requested
→Manage travel accommodations for service line leadership
→Process travel reimbursements by ensuring proper documentation and adhering to UAMS guidelines.
→Assist to coordinate, plan for any events assigned.
→Other duties as assigned.