Executive Assistant - Marketing

As part of our Cinemark Universe, you'll discover fun opportunities with real growth potential and plenty of perks. With 500+ theatres and nearly 6,000 screens; we're truly a global presence of 20,000 movie lovers working together to make unforgettable experiences.

·       Serve as a trusted partner to the EVP by proactively managing priorities, anticipating needs, and ensuring efficient use of executive time.

·       Manage a complex and ever-changing executive calendar, balancing business priorities, events, travel and personal commitments. Coordinate team and other meetings; prepare meeting materials and logistics; arrange travel; process expenses; and create presentations and visual materials. Complete other administrative duties, including copying, scanning, digitally filing, and distributing documents, as required.

·       Working with relevant Leadership Team to ensure initiatives and projects are on track in terms of timeline and content. Proactively meet with SVP’s/VP within the departments for upcoming months meeting needs.   Provide early warning and follow up when something is going off-track. Identify barriers to project completion and help overcome them. 

·       Drive accountability across the teams and facilitate effective cross-functional communication.

·       Help establish and improve processes, systems, and workflows that enhance organizational efficiency. 

·       Track and follow up on EVP requests and work assignments inside and outside of the team, as needed, to ensure timely response.

·       Establish an effective daily communication method and cadence for reviewing meeting requests, proposed scheduling, and urgent inbox items. Look at calendar and reach out to meeting schedulers and get decks for EVP a day or two before the meeting so EVP can prepare.

·       Maintain the Departments calendar and ensure projects and events are well coordinated and communicated. Coordinate with Operations, Finance, IT, HR and other administrative departments to ensure smooth integration of departments’ work. 

·       Provide leadership and support on recurring events; Plan and handle the logistics of EVP teams Off-Sites and other events.

·       Provide analytical support which may include research, project or situation assessment, data gathering and reporting.  Creation of power point deck to communicate results.

·       Maintain a regular schedule of skip-level lunches, department-wide team-building events, and individual team gatherings across the EVP’s organization.  Be responsible for driving, managing and coordinating these.

·       Coordinate executive participation in conferences, non-profit Board work, industry events, and company sponsored events.  Take charge of figuring out all the steps and communication in the process to ensure smooth presentations by EVP.

·       Provide guidance, mentorship, and coordination for administrative staff supporting departments within the EVP’s organization.

·       Interface professionally with Studio Presidents, vendors and business partners.

·       Handle confidential and sensitive information with the highest degree of professionalism and discretion. 

• Enjoys facilitating the work of a senior leader and derives satisfaction from helping a team run successfully.
• Someone who anticipates needs, solves problems proactively, and takes ownership without requiring constant direction. 
• Sound judgment, professionalism, and discretion when handling sensitive and confidential information. 
• A resourceful problem solver who thrives in a dynamic, fast-paced environment.
• Anticipates the EVP’s needs and thoughtfully structures the day to support productivity, focused work, and necessary breaks. May include getting lunch if the calendar is busy
• Demonstrates superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment.
• Performs administrative tasks well and adjusts focus between “big picture” strategic work and day to day “to dos” with ease.
• Has the ability to research and analyze material logically and share ideas and recommendations clearly.
• Has demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity.
• A proactive self-starter who anticipates needs, independently plans schedules and projects, and brings thoughtful proposals for discussion rather than waiting for step-by-step direction or solutions from the EVP.
• Demonstrates superior communication skills, both written and verbal; comfortable interacting with staff at all levels and representing the ideas or position of the EVP clearly and diplomatically, when needed.
• Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful.
• Collaborative spirit; enjoys being part of a team.

• 10+ years administrative or office management experience including 5+ years’ experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff
• Experience supporting executives responsible for multiple business functions, departments, or large-scale initiatives.
• BA/BS degree or equivalent work experience.
• Superb proficiency in Microsoft Office Suite, PowerPoint, Word and Excel, Teams and SharePoint. Proficiency in Infographics, Vizio or similar software will be useful.
• Entertainment, Retail, Agency with Marketing industry experience preferred.
• Experience coordinating complex meetings, executive travel preferred.