Sr Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

We are searching for the best talent for a Senior Administrative Assistant. This hybrid role will be in Titusville, NJ.

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

• →Provide administrative support to Neuroscience Medical Affairs leadership, including complex calendar management, meeting coordination, travel arrangements, and expense processing.
• →Coordinate leadership-team meetings, department meetings, town halls, planning sessions, team events, and onsite or offsite activities.
• →Prepare agendas, pre-read materials, presentations, meeting documents, and follow-up communications; maintain action-item tracking when requested.
• →Coordinate internal and external interview logistics, including scheduling, candidate communications, and virtual or in-person meeting arrangements.
• →Support onboarding and offboarding for employees and contractors in collaboration with appropriate partners.
• →Maintain organization charts, distribution lists, shared calendars, departmental files, conference-room information, and SharePoint repositories.
• →Support purchase orders, invoices, contracts, vendor coordination, and other administrative processes in accordance with applicable procedures.
• →Collaborate with administrative colleagues and cross-functional partners across Medical Affairs and Neuroscience; provide backup coverage when needed.
• →Handle confidential and sensitive information with discretion and sound judgment.
• →Anticipate scheduling conflicts, administrative risks, and operational needs, and recommend practical solutions.
• →Perform additional administrative and project-coordination responsibilities as assigned.

• High school diploma or equivalent.
• At least four years of administrative, executive-support, office-management, or comparable experience.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, OneNote, and SharePoint.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, adapt to changing schedules and business needs, and work independently with limited supervision.
• Strong attention to detail, record accuracy, follow-through, professionalism, discretion, urgency, ownership, and reliability.
• Ability to build effective working relationships with senior leaders, employees, contractors, vendors, and cross-functional partners and serve as a dependable coordination point for the organization.
• Ability to learn and use company systems supporting travel, expenses, procurement, human resources, document management, and collaboration.
• Anticipate leadership and team needs across Neuroscience Medical Affairs.
•  Experience in Calendar and travel management and Meeting and event coordination

• Associate or bachelor’s degree.
• Experience supporting Medical Affairs, the pharmaceutical industry, healthcare, or another highly regulated environment.
• Experience coordinating large meetings, leadership activities, organizational communications, and cross-functional projects.
• Familiarity with J&J systems and processes, including Workday, GlobalView, IRIS, AskGS, and eMarketplace.

This job posting is anticipated to close on 11/2/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

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