Legal Administrative Assistant

Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

This position will support the Vice President of Nuclear, Environmental Health and Safety & Litigation Legal Support, Executive Compensation and Corporate attorney, Assistant Corporate Secretary and paralegal(s) in the Office of General Counsel, Legal Department located in Charlotte, North Carolina.  This position requires a minimum of two years’ legal secretarial experience and will focus on assisting attorneys with the administrative and logistical aspects of the Duke Energy Board of Directors committees, among other duties and additional attorneys as assigned.  Job duties and responsibilities include, but are not limited to the following: 

• →Edit, using Microsoft Word or other Microsoft products, and proofread varying correspondence and legal documents, presentations and written materials, in an accurate, complete, and timely manner.
• →Assist the Vice President and attorneys with all aspects of logistics relating to Board of Director Committees meetings.
• →Assist in drafting cover letters, cover pages, resolutions, and other materials for Board of Director Committees meetings, revise, and update the materials in an accurate, complete, and timely manner, post materials to BoardVantage platform for senior management and Directors and prepare hard-copy board books for the meetings as requested.
• →Assist the Vice President and attorneys with preparation and finalizing Board of Director Committees materials and presentations in an accurate, complete, and timely manner.
• →Screen and prioritize email, messages and other correspondence; respond to calls, emails, and messages with little direction or supervision required.
• →Maintain Vice President and attorneys’ calendars and track deadlines using Microsoft Outlook, Teams, and SharePoint(s); schedule appointments, internal/external meetings; make decisions on priorities and update calendars; arrange and coordinate all business travel, luncheons and/or dinner logistics.
• →Timely and accurately maintain Excel spreadsheets relating to budgets and forecasting to assist Vice President.
• →Develop and maintain Microsoft Teams, SharePoint and SFTP sites or other electronic media, as needed.
• →Respond to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determine what, how and to whom information is to be communicated with little direction or supervision required.
• →Handle information of a highly confidential nature and maintain confidentiality.
• →Serve as the process owner for matter management, hard-copy and electronic files, databases, document management systems, and specialized computer software systems.
• →Performs routine administrative duties such as copying, scanning, filing, creating and maintaining files, and preparing mailings.
• →Prepares all expense reports; handles logistics for retaining vendors for copying or scanning documents.
• →Initiate and complete assigned projects as instructed, with accuracy, and with a sense of urgency.
• →Interact and assist with external attorneys, administrative agencies, members of management, in-house attorneys, clients, and other team members in a respectful and professional manner.
• →Assist Vice President and attorneys with other related assignments.

HS/GED and two years of legal secretarial experience or related experience of a technical and responsible nature and proficiency with legal terminology.

• At least 5 or more years’ related experience as an executive assistant, legal secretary or legal assistant, in a law firm, in-house corporate legal department or executive level support. 
• Experience supporting Board related material generation.
• Experience working with BoardVantage or other governance platform
• Experience managing project timelines, keeping participants on schedule, and communicating changes and updates in a timely manner.
• Experience providing administrative support to an executive or senior management.
• Associate or bachelor’s Degree.
• Experience supporting three or more attorneys.
• Working knowledge of computer applications such as Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, iManage, SharePoint and performing internet research.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and legal professionals.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking directions from multiple attorneys, legal professionals, paralegals and clients.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercise professional judgment, integrity, respect, and professionalism.
• North Carolina Notary Public.

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