Administrative Assistant II - Arts & Humanities

Job Summary

Are you an organized multitasker who loves keeping things on track? Join the SKYCTC Arts & Humanities Division!

You’ll work closely with the Dean, coordinate meetings and schedules, prepare reports and correspondence, and provide the behind-the-scenes support that keeps the division moving forward.

Job Duties:

The position provides administrative support to the Dean of Arts & Humanities and the Arts & Humanities Division. Primary responsibilities include:
• Preparing reports, meeting minutes, correspondence, and files.
• Managing appointment schedules, meeting arrangements, and itineraries.
• Tracking the division budget, compiling data, ordering supplies and equipment, and maintaining expenditure totals.
• Preparing adjunct instructor contracts and faculty overloads.
• Assisting with the development and improvement of office procedures.
• Performing other duties as assigned.

Minimum Qualifications:

Associate degree in a related field and one year of experience, or equivalent. The preferred candidate will have experience with Microsoft Excel, PeopleSoft, and Blackboard.
The successful candidate must:
• Possess excellent organizational, customer service, written, and verbal communication skills.
• Be proficient in Microsoft Office and comfortable using current technology and computer applications.
• Be able to work effectively in a fast-paced, team-oriented environment.
• Demonstrate experience handling confidential information with professionalism and discretion.
• Possess strong problem-solving skills, initiative, attention to detail, and a strong work ethic.
• Be able to prioritize and manage multiple tasks while meeting deadlines and adjusting to changing priorities.
• Work effectively both independently and as part of a team.
 

Preferred Qualifications:

Additional Skills Requested:

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.