Receptionist / Front Office

United States·ConwayNormalmid

Office AssistantAdministration & Office Support

0 views0 saves0 applied

Apply Now

Quick Summary

Requirements Summary

Work experience in a front office or in a related field would be an advantage. Proficiency in MS Office Applications. Professional attitude and adherence to a dress code. Solid

Technical Tools

Office AssistantAdministration & Office Support

The Receptionist job function is to be the face of Westrock Coffee Conway. Ensuring a welcoming environment for all visitor and employees. The Receptionist reports to the HR Director.

Warmly acknowledge and greet visitors, guests, employees, and vendors, etc.
Maintain current listing of visitors on site by name , company, and contact information
Receive visitors, guests, employees, and vendors to the facility and locate the required personnel through Teams
Give directions/information to visitors, guests, residents, vendors, etc.
Supply PPE and safety equipment as needed
Collect signatures on the NDA forms via laptop for all visitors
Retrieve, sort, distribute, and route incoming / outgoing mail to appropriate departments and/or personnel
Provide administrative support to HR and plant management team; perform administrative tasks as assigned by manager
Issue badges for employees, temps and contractors
Order new badges, covers and pulleys as needed
Order copy paper for communications printer
Scan and upload employee documents to ADP/personnel file
Work with account management team to reserve conference rooms for customer on-site visits and tours through Outlook calendar invitations. Set up conference rooms with PPE and work with facilities team to have coffee prepared for customers on day of event. Create name cards for on-site customer visits
Stock refrigerators with water in conference rooms
Sanitize all hardhats and safety glasses after each use
Enforce the “ No solicitation” Policy
Serve as the front office first point of contact with Safety, Security and emergency situations.
Manage locker assignments for employees and conduct periodic locker audits.

Requirements

~1 min read

Work experience in a front office or in a related field would be an advantage.
Proficiency in MS Office Applications.
Professional attitude and adherence to a dress code.
Solid communication skills, both written and verbal, in English.Proficiency in any other language is a plus.

Qualifications:

Work experience in a front office or in a related field would be an advantage.
Proficiency in MS Office Applications.
Professional attitude and adherence to a dress code.
Solid communication skills, both written and verbal, in English.Proficiency in any other language is a plus.
Ability to set priorities, plan, and organize tasks effectively
Reliable, punctual, able to work across shifts, and overtime on short notice to include working on your off-schedule days.
Clear verbal and written communication; able to follow instructions and collaborate professionally.
Proficient in basic math and able to read, interpret, and complete operational documents.
Works respectfully with diverse teams and builds strong working relationships.
Maintains consistent output and works independently with minimal supervision.
Completes and verifies documentation neatly, accurately, and in compliance with guidelines.
Follows systematic processes and takes ownership of actions and outcomes.
Responds well to change and proactively identifies safety risks.