Office Coordinator

Fl-Miami-mid

Office CoordinatorAdministration & Office Support

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Quick Summary

Overview

Benefits: Competitive salary Free uniforms Paid time off Office CoordinatorPaul Davis Restoration of Miami Central-South We are seeking an organized, dependable,

Technical Tools

Office CoordinatorAdministration & Office Support

Benefits:

Competitive salary
Free uniforms
Paid time off

Office Coordinator
Paul Davis Restoration of Miami Central-South

We are seeking an organized, dependable, office coordinator to support our restoration team. This position coordinates communication between customers, insurance representatives, and internal staff to keep projects moving efficiently from assignment through completion.

Call 305-316-4413 or email hector.aragon@pauldavis.com to setup an interview or for any questions.

Responsibilities

Receive new assignments, verify job information, and contact customers.
Coordinate inspections and services with customers and field teams.
Maintain accurate job records, notes, and status updates in RMS, XactAnalysis, and insurance carrier portals.
Monitor deadlines and follow up on outstanding documents, estimates, approvals, and tasks.
Communicate with customers, adjusters, and team members regarding scheduling and project updates.
Coordinate submission of photos, reports, signed authorizations, and other required documents.
Maintain job trackers and assist with cancellations and project closeout.

Qualifications

Must speak English (Bilingual/Spanish preferred)
Strong organizational, communication, and customer service skills.
Ability to manage multiple assignments and meet deadlines.
Comfortable using computers and learning new software.
Preferred experience in restoration, insurance claims, or administrative coordination, however training available for the right candidate.