Supply Chain Administrative Assistant

As a Supply Chain Administrative Assistant here at Stellant Systems you will provide essential administrative support to our supply chain team, ensuring smooth and efficient operations. You will assist with coordinating supply chain activities, managing documentation, and supporting communication between various departments and external partners.You will report directly to our Procurement Manager and you’ll be required to work on-site at our Torrance, CA facility.In this role, you will impact the overall efficiency and effectiveness of our supply chain processes by providing timely and accurate administrative support, helping to maintain seamless operations and contributing to customer satisfaction.

Typical duties and requirements are not meant to be all encompassing but a general framework of requirements/responsibilities for:

• →Manage and maintain accurate supply chain documentation and records, including Non‑Disclosure Agreements (NDAs), Representations and Certifications (Reps & Certs), supplier onboarding forms, and other required documents.
• →Support communication and collaboration between internal teams and external suppliers or customers to ensure timely follow‑through on supply chain activities.
• →Assist in preparing reports, presentations, and data summaries related to supply chain performance and metrics.
• →Regularly review, validate, and clean up ERP data to ensure accuracy for reporting, analysis, and operational decision‑
• →Collaborate with internal teams—including procurement, logistics, and inventory management—to support activities such as order processing, inventory tracking, shipment scheduling, and supplier follow‑

• High school diploma or equivalent required; Associate or Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field preferred.
• One to three years of administrative experience, ideally within supply chain, procurement, logistics, or a related operational environment.
• Experience working with ERP systems, supplier documentation, or procurement workflows is highly desirable.
• Prior experience supporting cross‑functional teams or working in a fast‑paced operations environment is a plus.

• Knowledge of basic supply chain processes, including procurement, logistics, inventory management, and vendor communication.
• Understanding of documentation requirements such as NDAs, Reps & Certs, and supplier onboarding materials.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with ERP systems and data management practices; ability to learn new systems quickly.
• Strong organizational and time‑management skills with the ability to prioritize tasks in a fast‑paced environment.
• Excellent written and verbal communication skills for interacting with internal teams and external suppliers.
• High attention to detail with the ability to maintain accurate records and identify discrepancies.
• Ability to work independently while also collaborating effectively with cross‑functional teams.
• Problem‑solving skills and the ability to follow established procedures while identifying opportunities for process improvement.