Roving Administrative Assistant - Meier

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

 

 

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

 

Perform a variety of clerical, administrative, and support duties including typing correspondence and reports, creation and maintenance of spreadsheets, filing, making copies, mailings, answering phone inquiries, and other duties as requested.

 

Support - Providing administrative assistance to Property Manager.

Correspondence – Type drafts for approval by manager, make copies for filing, label, and mail correspondence. Use proper business letter style, correct mistakes, and prepare final documents in a timely manner.

Files – Create and maintain files, both hard copy and electronic as requested by regional managers and in accordance with JSCo practices. Keep files organized and labeled for easy retrieval by administrative staff and managers.

Document Creation – Update and/or create spreadsheets, fliers, reports, and other documents as requested. Save documentation in the appropriate location online, and hard copies as necessary. Label all documents in accordance with JSCo practices.

Scheduling – Manage schedules as requested for regional managers, set up appointments and reminders as necessary or requested.

Customer Service – Place and receive calls to vendors, utilities, bookkeepers. Field phone calls. Take detailed messages. Provide information and assistance in a professional manner.

Mailings – Assist with making copies (in house or through a copy shop) assembling enclosures, creating labels, and meeting deadlines for mailings.

Demonstrated experience/training/certification that provides the necessary skills to complete all tasks described in the job description, with or without a reasonable accommodation.

Experience working with people of various cultural background, especially those with mental health issues or special needs is a plus.

• A minimum of two years of administrative assistance experience. Previous experience in document creation, filing systems, customer service, switchboard reception and completing projects with minimum guidance.
• Demonstrated knowledge on Microsoft Office programs such as Word, Excel, and Outlook
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
•  Highly organized with the ability to prioritize to meet deadlines.

 

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.