School of Nursing Administrative Specialist

• Assistant to School of Nursing Director

• Provides administrative assistance to School of Nursing faculty

• Coordinates all School of Nursing office duties, making independent judgments as actions needed

• Responds to requests accordingly from leadership, students, faculty, and staff regarding

established policies and procedures

• Represents correspondence for Director.

• Prepares reports for Louisiana State Board of Nursing and accrediting bodies with guidelines from Director

• Prepares contractual agreements and related documents with follow-through and billing.

• Prepares purchase requisitions needed by the School of Nursing.

• Follows up on receipt of all items ordered and resolves issues with orders.

• Monitors and maintains student records and management of LSBN applications for clinical practice.

• Monitors changes in the program to address clinical needs accordingly.

• Audits student rosters and records to help ensure requirements are met for degree programs.

• Organizes and maintains records and filing system for office, including student, general, and personnel files according to university guidelines.

• Hosts orientation meetings with students and their LSBN application process.

• Hosts orientation meetings with senior students preparing for licensure exam.

• Coordinates with LSBN analysts for reporting needs of new and existing clinical students.

• Assists with Director's calendar and scheduling of events.

• Autonomous decision making for day-to-day operations of the school.

• Monitors schedule and faculty appointment forms for full time faculty and adjuncts as assigned

• Submits all faculty appointment forms and cumulative appointment forms to HR in

collaboration with RN-BSN coordinator timely

• Assists with office set up for new employees and ensure office equipment is working appropriately.

• Updates Technical Skills with Microsoft Office or Smartsheets

• Lead on preparations for recruiting event materials, promotional supplies

• Confidential maintenance of faculty/staff appointments, new hires, and files for all programs

• Monitors and assists with accreditation needs for additional reports as well as annual reports for ACEN and LSBN

• Collaborates with RN-BSN Coordinator with shared duties

• Participates in School of Nursing Committees as assigned and records minutes.

• Supervises student worker or peer mentors as warranted.

• Other duties assigned by the Director.

• Works with appropriate offices across campus

• Supports LSUA through participation in various service activities

• Supports RN-BSN program in the absence ofRN-BSN coordinator

• Bachelor's Degree or higher preferred

• Technical skills in the utilization of Microsoft Office or Microsoft 365

• Technical skills in the utilization and creation of spreadsheets

• Ability to learn new technology advances such as SMART Sheets

• Strong time management skills

• Strong interpersonal skills in addressing public and co-workers across campus

• Ability to make decisions independently

• Prior support role/office management experience preferred

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.