Senior Administrative Coordinator

Job Description

Senior Administrative Coordinator

The Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub. 

Job responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills. 

This position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow. 
 

Primary responsibilities include, but are not limited to: 

• Conduct general secretarial/clerical duties and support overall office arrangements 

• Support managers and team with variety of regular tasks and initiatives on daily basis 

• Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries 

• Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors 

• Organize complex international travel arrangements and manage expense reports  

• Support finance systems management as per management request 

• Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients 

• Organize archiving activities as needed, including external vendor document management 

• Manage a correspondence of the department and coordinate an appropriate movement of documents and information 
   

Qualifications: 

The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements: 

• Fluency in English (spoken and written, B2 level minimum) 

• University degree preferred 

• Minimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus 

• Proficiency in computer skills (MS Office applications) 

• Experience with international travel organization would be an advantage 

• Ability to handle and effectively prioritize many simultaneous assignments 

• Accuracy and attention to detail in all aspects of work 

• Responsive and solution-oriented attitude 

• Good organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff 

• Flexible and mature attitude with the ability to work unsupervised 

• High reliability, integrity, and confidentiality in handling jobs 

We are offering: 

• Independent work in an international team in a company with an established position on the market 

• Employment based on a permanent employment contract with a rich package of benefits  

Current Employees apply HERE

Current Contingent Workers apply HERE