Office Coordinator (50%)

We're looking for a proactive, organised and approachable Office Coordinator to oversee the day-to-day running of our Yverdon-les-Bains office.

This is a varied, hands-on role combining office administration, workplace coordination, events and practical support for colleagues. You'll play an important part in creating a welcoming, well-organised environment where people enjoy working.

Reporting to the Head of HR, you'll have ownership of daily office operations, balancing planned activities with the unexpected demands of a busy workplace.

• Manage day-to-day office operations, including reception, mail, supplies and general administration
• Coordinate office services, suppliers, refreshments and company merchandise
• Act as a first point of contact for colleagues and visitors
• Coordinate employee travel arrangements and bookings using tools such as Egencia
• CEO travel and logistics, board meetings logistics

• Coordinate internal meetings, town halls and office events, including logistics, catering and technical arrangements in collaboration with IT
• Support the organisation of larger company events, including our annual company kick-off and Christmas celebrations
• Help create a welcoming office environment and support activities that bring colleagues together
• Assist with practical onboarding and offboarding arrangements, including welcoming new starters

• Experience in office administration, workplace coordination, hospitality or a similar service-oriented environment
• Strong organisational and administrative skills, with the ability to manage multiple priorities independently
• A warm, approachable and service-minded personality
• Proactive, resourceful and comfortable taking ownership of day-to-day challenges
• Confident managing expectations, setting priorities and maintaining appropriate boundaries
• Strong communication and interpersonal skills
• Proficient in MS Office
• Fluent in French and English
• Some experience coordinating events would be an advantage

This is a part-time position (50%, 21 hours per week), ideally spread across four or five days. We're flexible on the precise working pattern, with a preference for availability during core office hours and occasional mornings to support events.