Office Manager

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Responsibilities

The Office Manager receives general direction in performing\r\nconfidential, administrative and secretarial work. Work quality is extremely\r\nimportant in the position in helping to project a responsive and favorable\r\nimage of top level City management.\r\n\r\n\r\nThe incumbent reviews all incoming correspondence and uses own\r\njudgment based on experience to complete processing or routing of routine\r\nmatters. Meets daily with the director or executive to discuss and provide analysis and/or background information for making practical and sound suggestions and recommendations. Composes memos or letters\r\nto complete processing. Personally handles a large volume of requests and\r\nreports to conserve time and relieve executive of details. May exercise\r\nsupervision over subordinate clerical positions.\r\n\r\n\r\n\r\nThe secretarial responsibilities of the incumbent include; typing letters,\r\nmemos, reports and other correspondence; taking dictation, scheduling meetings,\r\nnotifying participants, maintaining appointment calendars, ensuring proper\r\ndocuments and materials are on hand for meetings; answering telephone calls and\r\nquestions; and answering questions on procedure and policy. Ancillary areas of\r\nresponsibility include preparations and distribution of employee newsletter, monitoring\r\nof travel requests, provide backup support for absent clerical staff in the\r\noffice, and other duties as assigned.\r\n\r\n\r\n\r\nThe incumbent is responsible for establishing the necessary filing\r\nand other office systems in the office and for training and assisting clerical\r\npersonnel in their use so that it is properly maintained.�\r\n\r\n\r\nThe position requires extensive knowledge of modern office\r\npractices and procedures in addition to a thorough knowledge of activities of\r\nCity government. The incumbent must be aware of City policy and exercise\r\ndiscretion and sound judgment when dealing with confidential matters.\r\n\r\n

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field AND 2 years of experience in a general staff support position;\r\n\r\n\r\nOR�\r\n\r\n\r\nAssociate’s degree in Secretarial Science, Office Management or related field AND 4 years of experience as a Secretary, Administrative Assistant, or Office Manager;�\r\n\r\n\r\nOR�\r\n\r\n\r\nHigh school diploma or G.E.D and Certified Administrative Professional or Certified Professional Secretary AND 5 years of experience as a Secretary, Administrative Assistant, or Office Manager.�\r\n\r\n\r\nDegree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Schools Higher Learning Commission or equivalent region.\r\n\r\n

License Requirements

Must possess a valid driver’s license at time of appointment and maintain thereafter as a term and condition of continued employment.\r\n

Notes

Applications must specifically address each of the minimum qualifications, directly showing how each is met.\r\n\r\n\r\nBackground Check�\r\nA background investigation and evidence of Employment Authorization and Identity is required prior to employment.�All candidates must pass any level of background investigation applicable to the position, including current city employees seeking transfer, promotion, demotion, etc. into a classified position.�\r\n\r\n\r\nMedical Examination & Drug and Nicotine Testing�\r\nFinal appointment is contingent upon the applicant passing a job-related medical examination including drug screen. Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees.\r\n\r\n\r\n\r\n\r\nAn Equal Employment Opportunity Employer�M/F/H\r\n\r\n\r\n

Benefits

Click here for benefit information.\r\n