Executive Assistant

We are seeking a motivated and detail-oriented Executive Assistant to become the center of communication for a team of investment bankers. In this role you will keep your team organized and running smoothly, managing complex calendars, coordinating travel, and executing the details behind meetings and conferences. Working closely with our Operating Support Staff and your teammates in a fast-paced environment with constantly shifting priorities, you will be a dependable partner who is always ready to pitch in and help the team succeed.

This is an ideal opportunity to build a career at a premier M&A and private capital advisory firm from a seat at the center of the action. You will work directly alongside investment bankers, gain firsthand exposure to the deal process from pitch to close, and receive role-specific training designed to set you up for success. Over time, you will have the chance to take on special projects, streamline how the team works, and grow your responsibilities as you grow your skills, all within a collaborative, one-firm culture that invests in its people.

• →Communication Hub: Operate as the center of communication for your team, preparing professional business communications and serving as the point of contact between your bankers and the rest of the firm.
• →Calendar Management: Manage complex calendars for multiple executives, prioritizing schedules and identifying and resolving conflicts as they arise.
• →Logistics & Travel Coordination: Coordinate domestic and international travel arrangements.
• →Expense & CRM Management: Prepare accurate, timely expense reports and keep the team's CRM current, logging client contacts and touchpoints so relationships are well tracked to support business development.
• →Meeting & Conference Execution: Plan and execute the details of meetings and conferences, including conference room reservations, catering, audio/video needs, and all other essential services.
• →Team Collaboration: Work day-to-day with the Operating Support Staff and your teammates, pitching in wherever needed to keep the team running smoothly.

Required

• 2+ years of related experience
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams
• Ability to manage heavy calendar and contact management responsibilities
• Editing and formatting skills in PowerPoint using templates

Preferred

• Experience managing multiple executive inboxes, prioritizing emails, and responding on a banker's behalf as appropriate
• General Excel formula capabilities to organize data and build out dashboard requests
• Interest in learning the M&A and private capital advisory deal process from pitch to close
• Familiarity with Concur for expense reporting and CRM systems is a plus, as is the ability to learn new tools quickly
• Experience in finance or professional services is a plus but not required
• Comfortable using technology, including AI tools, to streamline workflows and drive efficiency

Competencies

• Proactive and self-starting: you ask “what's next?”, work ahead, and exhaust available resources before asking for direction.
• Collaborative and humble: you approach tasks with humility and enthusiasm, share ideas and credit, and view challenging tasks as opportunities to grow.
• Detail-oriented and accountable: you take pride in your work, proofread for accuracy before distributing, and seek feedback from your bankers during and after projects.
• Trustworthy and discreet: you maintain confidentiality and handle highly sensitive, personal information with sound judgment, tact, and discretion.
• Intellectually curious: you ask questions to deepen your understanding of the M&A and private capital advisory process and your industry group, tracking where your team is in each deal to anticipate needs.
• Clear communicator: you articulate your ideas clearly in writing and verbally, stay responsive, and acknowledge requests and clarify deadlines.

When you join Harris Williams, you step into a highly collaborative, high-expectations environment where individuals are empowered to take ownership and make a visible impact. We value curiosity, accountability, and a strong team-first mindset.

This is an environment where you will be expected to lean in, contribute meaningfully, and grow quickly, working alongside passionate colleagues who are committed to excellence and continuous improvement.

• Candidates must be authorized to work in the US without sponsorship

• This is an in-office role. Light after-hours email availability is expected.

• This description reflects the core responsibilities of the role but is not intended to be all-inclusive. Responsibilities and focus areas may evolve based on business needs.

Disclaimer: Harris Williams will not accept unsolicited resumes from contingency recruiters. Any such resumes received will not be considered as legitimate submissions, and Harris Williams will not pay for the placement of a candidate resulting from the receipt of an unsolicited resume. Furthermore, Harris Williams strictly forbids any contingency recruiter from representing the firm in the market without prior consent

Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.

If an accommodation is required to participate in the application process, please contact us via email at AccommodationRequest@pnc.com. Please include “accommodation request” in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses.  Applicants may also call 877-968-7762 and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

At PNC we foster an inclusive and accessible workplace.  We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.

PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.

This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.

Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.