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Administrative Assistant - Legal Unit

GermanyFull-timemid

Administrative AssistantAdministration & Office Support

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Overview

Our client, the EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA),

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Administrative AssistantAdministration & Office Support

Our client, the EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA), aims to transform the anti-money laundering and countering the financing of terrorism AML/CFT supervision across the EU and enhance cooperation among Financial Intelligence Units (FIUs).

The Authority is located in Frankfurt am Main, Germany. Civitta in cooperation with Synergie Personal Deutschland GmbH is providing temporary staffing services to the agency.

As an Administrative Assistant at AMLA, you will provide administrative and coordination support to the Legal Unit, keeping its legal documents, workflows and deadlines in good order. You will help prepare legal outputs for AMLA’s decision-making bodies, organise meetings and support the procurement of external legal services in a dynamic and multicultural EU institution.

Provide administrative and coordination support to the Legal Unit, including planning, organising and following up on its internal processes and activities

Register, classify, file and update legal documents and records in the Unit’s document and case management systems, ensuring accurate version control

Coordinate the Unit’s workflow by registering and allocating tasks, maintaining work plans and trackers, following up on deadlines and monitoring the delivery of legal outputs

Prepare and finalise documents for AMLA’s decision-making bodies, making sure they are complete, properly formatted and correctly referenced

Organise meetings, workshops and events, and support procurement procedures for external legal, litigation and translation services, including contracts and purchase orders

Maintain the Unit’s knowledge repositories, metadata, statistics and dashboards, and prepare periodic reports on workload, deadlines and the use of external legal services

Post-secondary education attested by a diploma

At least 1 year of professional experience in administrative work

Experience in a legal environment or with public procurement procedures is an advantage

Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint, Teams), with experience in document management and managing workflows

English at C1 level, as English is the working language at AMLA

Ability to draft clear, accurate and well-structured documents and management reports in English

Excellent organisational skills, with the ability to coordinate meetings, manage complex workflows and work autonomously under time pressure

Strong communication skills, a service-oriented attitude and a problem-solving approach

Full-time temporary role for 9 months, with possible extension based on operational needs

Hourly salary: €24.56 (full-time position gross monthly salary approx. €3,570)

Opportunity to work in a prestigious EU Authority within a multicultural environment

A position that provides interesting, varied tasks with a healthy work-life balance

The expected start date for this position is as soon as possible

We kindly invite you to submit your CV in English by 12 November 2026

Civitta is the leading consulting and research company in Central and Eastern Europe with the headquarters in Estonia.

By applying to this vacancy, you agree to the following:

I have read and understood that my personal data will be processed for the ongoing recruitment process, as described in the Privacy notice for applicants.

I agree to the storage of my personal data to be contacted by Civitta for future employment opportunities, as described in the Privacy notice for applicants.

Location & Eligibility

Where is the job

Germany

On-site within the country

Who can apply

About this job

Who can apply: Germany
Posted: Today
Employer: has 78 open jobs on Jobera in 19 countries.

Listing Details

Posted: November 4, 2026
First seen: November 4, 2026
Last seen: November 4, 2026

Posting Health

Days active: 0
Repost count: 0
Trust Level: 67%
Scored at: November 4, 2026

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Civitta is an international consulting firm that integrates digital and advisory services to drive innovation and growth across Central and Eastern Europe and Asia.

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