Office Manager

ABOUT THE COMPANY

OverCast Digital. A leading triple-certified TikTok Shop Partner. We specialize in comprehensive solutions for rising social commerce channels, including Strategy, Affiliate Management, and LIVE Shopping. Our dedicated team works to shape TikTok into a vibrant community of inspiration and influence, with a network of top content creators and affiliates leading the charge. At OverCast Digital, we believe that the future of commerce is social.

JOB DESCRIPTION

We are looking for a highly organized, and dependable Office Manager to keep our office running smoothly and our books in order. This is a hands-on support role focused mainly on day-to-day bookkeeping and administrative work. This role is a great fit for someone with a helpful, can-do attitude who enjoys keeping things organized and is eager to learn. An accounting or business background is preferred. This role is ideal for someone who thrives in a fast-paced environment, enjoys juggling priorities, and takes pride in keeping operations efficient, culture strong, and nothing falling through the cracks.

RESPONSIBILITIES

Bookkeeping

Accounts Receivable

• Draft and send all client invoices each month
• Gather all miscellaneous charges and line items to be added to monthly invoices
• Track invoice status and follow up on outstanding payments

Accounts payable

• Collect all vendor invoices
• Ensure team members follow the AP standard operating procedure (SOP)
• Prepare new vendor forms and forward invoices to the accountant for payment processing

Administrative support

• Keep day-to-day office operations running smoothly and help information flow between teams
• Coordinate office logistics, from annual holiday gifts to Costco orders, keeping snacks and supplies stocked
• Act as a point of contact for building management and vendors, handling maintenance requests, shipping and receiving, and day-to-day facility needs
• Fun Manager - help coordinate team events and celebrations

HR support

• Review candidate applications
• Schedule interviews
• Assist with general HR questions from team members
• Onboard new team members
• Keep personnel records up to date in BambooHR

QUALIFICATIONS

• A helpful, positive attitude and a willingness to pitch in wherever needed
• Accounting, finance, or business background preferred
• Prior office, administrative, or bookkeeping experience is a plus, but not required
• Familiarity with QuickBooks Online and Google Workspace is a plus
• Clear written and verbal communication skills
• Organized, detail-oriented, sense of urgency, and reliable
• Ability to handle confidential information with discretion

Compensation

Salary range: $60,000–$65,000 per year, depending on experience.