UNIV - Administrative Coordinator I - CHP DO Admin

Job Duties

-Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.

-Manages timelines, deliverables, and project documentation for marketing efforts.

-Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.

-Communicates project statuses with stakeholders.

-Coordinates schedules for the production of video/photography projects. 

-Assists as needed with calendar management and schedule coordination for the Director of Marketing & Student Recruitment. 

-Organizes logistics for team meetings, workshops, and department-sponsored events.

-Ensures agendas, materials, and follow-up communications are completed in a timely manner.

-Maintains shared project documentation, SOPs, and records related to department operations.

-Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.

- Supports the maintenance and updating of online directories and websites to ensure information remains accurate, current, and accessible.

- Serve as the primary point of contact for the Dean's Office by managing incoming calls and visits, responding to inquiries, and directing calls to appropriate personnel while ensuring professional and responsive customer service.

- Provides back up for the Dean’s Office faculty and staff in the event of absences

- Coordinate the creation and distribution of college-wide employee birthday announcements using approved design and communication platforms to support employee recognition and foster a positive workplace culture.

- Provides administrative support for Faculty Council and Faculty Assembly, to include scheduling meetings, ordering food, and storing minutes and notes as requested

- Support the Dean's Office through a variety of administrative, operational, and special project assignments by coordinating tasks, managing priorities, and contributing to the successful completion of departmental initiatives.

-Provides primary support for the Senior Director of Clinical Education and the Clinical Education team.

-Assists the Clinical Education team by coordinating invoices for payment to vendors for services provided.

-Assists Clinical Education team with scheduling interviews for Clinical Education staff team members.

-In partnership with Public Safety Office, coordinates annual Clery Act reporting process for college Campus Security Authorities including distributing and tracking training materials, compiling annual reporting spreadsheets for off-campus events, and compiling signed annual reporting disclosures from all CSAs.

- Provides administrative support to the ICCE Chief, including coordinating schedules and meetings, preparing correspondence and documents, maintaining records, and facilitating communication with internal and external stakeholders.

-Assists with the coordination of activities, special projects, events, and other administrative functions to support the effective operation of the ICCE Chief.

Provides the Director of Student Enrichment and Community Outreach with administrative support for the Health Professions Exploratory Program (HPEP) by: completing the application review process (compiling application packets, sending out notification letters, etc.); assisting with program communications (recruitment emails to teachers and advisors, guest speaker reminders, etc.); tracking / follow-up of past HPEP program participants.

-Coordinate and administer Mental Health First Aid (MHFA) training programs by planning course logistics, managing participant enrollment through the MHFA Connect platform, coordinating with internal stakeholders, communicating course requirements and deadlines, sending pre-course and reminder notifications, monitoring completion of required online coursework, and ensuring participants meet all prerequisites prior to instructor-led training sessions.

Bachelor’s degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field.

At least one year of relevant program coordination or project management experience.

Experience working with cross-functional teams, preferably in a higher education or healthcare setting.

Proficiency in project management tools (e.g., Asana, ServiceNow, or similar platforms).

Strong communication, organizational, and problem-solving skills.

Ability to exercise judgment, manage multiple priorities, and juggle assignments from multiple leaders.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees