Part Time - Klein Life - Administrative Assistant

Penn State Abington is seeking a Klein Life Administrative Assistant to support the smooth operation of its youth programs. This in-person role requires both in-office and remote work and requires weekend availability.

This opening is a part-time, temporary role, scheduled to begin on December 1, 2027, and conclude on June 18, 2027. There is potential for an extension beyond this timeframe, should the need arise. This role will take place from 3:30 p.m. until 8:15 p.m. at 10100 Jamison Ave, Philadelphia, PA 19116.

The pay range is between 20 and 30 an hour based on experience.

• Previous experience in administration, education, recreation, or a related field is preferred.
• Strong leadership, organizational, and problem-solving skills.
• Works well with multiple managers.
• Proficiency in Microsoft Word.
• Demonstrated ability to work independently while seeking guidance as necessary and consistently meet deadlines.

To be considered for this opening, applicants must apply online and submit a resume including any experience and a cover letter.

• Train on and effectively use our youth registration system, Camp Doc (no prior experience required).
• Be trained in Penn State Compliance and make sure staff always comply.
• If available, will be required to sit in virtual meetings to learn more about Penn State compliance.
• Utilize Microsoft Word and perform mail merges for youth-related documents.
• Print and organize paperwork for programs every day and assemble materials into binders.
  • Ensure the binder is on-site and participants' forms are 100% complete.
  • If the system gets updated, ensure a parent or guardian fills it out in an orderly manner and update the binders accordingly.
• Provide administrative support, including communication with staff and parents.
• Assist with scheduling, record-keeping, and data entry as needed. This includes managing participant health forms, waivers, and emergency contacts.
  • Send out a welcome email to parents or guardians via Camp Doc, so they know where to go for class. This would include making sure parents know our pickup and drop-off policy.
• Assist with the management of staff.
• Organize and store materials, paperwork, and supplies.
• Send out emails, newsletters, and updates regarding classes.
• Ensure youth compliance with camp policies, safety regulations, and university guidelines.
• Act as the primary point of contact for parents, handling concerns and inquiries.
• Be authorized adult if an instructor or TA is unable to make it to class.
• Assist with organization needs, such as cabinets or any supplies that are on site during the program.
• Assist and plan graduation for December and May with the program director.
• Complete orientation for the staff and make sure they have their LRN training certificates on file.
• Join meetings on Fridays to ensure the conversation is focused on the student's growth and how to help the staff as well.
• Help with recruitment as needed, which could include weekends.
• Assist with other assignments as needed.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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