Executive Assistant II TDS (US)

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. 

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

TD Securities is seeking an Executive Assistant ("EA") to work within the Financial Institutions Group in New York.  The Executive Assistant will provide a high level of support to a team of bankers, providing support across title bands from Managing Director to Analyst.

The EA role is client facing and will require heavy interaction with clients, TDS industry and product teams, and senior internal colleagues on a regular basis. Responsibilities for this role include (but are not limited to) the following:

• Active calendar management for Senior team (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries.  Will include scheduling multi-party meetings, internally and externally, as directed
• Prepare and co-ordinate meeting facilities, logistics etc. as required
• Book Travel including flights, cars, and hotels
• Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports
• Proactively communicate effectively and professionally with staff and clients
• Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact
• Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met
• Keep team members informed and up-to-date about the status of projects and relevant information related to day-to-day activities
• Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team
• Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate
• Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project-related activities
• Participate fully as a member of the team and contribute to a positive work environment

• Excellent communication skills, both verbal and written.  Demonstrated experience dealing with C-suite clients and other senior stakeholders
• Prior experience with domestic and international travel arrangements
• Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines, managing own workflow to ensure quality and efficiency
• Demonstrated ability to work in a team environment where flexibility and anticipating needs is essential
• Strong attention to detail and accuracy in work product
• Problem solving skills; ability to find solutions or answers through internal network or own initiative
• Make decisions within well-defined parameters and refer unusual items
• Flexibility to work overtime and weekends to meet deadlines and address urgent matters as they arise (overtime is compensated)
• Proficiency with corporate expense and CRM systems
• Demonstrated proficiency in Teams, WebEx, Zoom and MS Office applications: Outlook, Word, PowerPoint, Excel
• Previous administrative experience within investment banking or other finance-related company preferred
• Minimum expected hours: 9:00 AM – 5:30 PM in office (hybrid work schedule of four days a week offered)

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel – Occasional
• International Travel – Never
• Performing sedentary work – Continuous
• Performing multiple tasks – Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds – Occasional
• Sitting – Continuous
• Standing – Occasional
• Walking – Occasional
• Moving safely in confined spaces – Occasional
• Lifting/Carrying (under 25 lbs.) – Occasional
• Lifting/Carrying (over 25 lbs.) – Never
• Squatting – Occasional
• Bending – Occasional
• Kneeling – Never
• Crawling – Never
• Climbing – Never
• Reaching overhead – Never
• Reaching forward – Occasional
• Pushing – Never
• Pulling – Never
• Twisting – Never
• Concentrating for long periods of time – Continuous
• Applying common sense to deal with problems involving standardized situations – Continuous
• Reading, writing and comprehending instructions – Continuous
• Adding, subtracting, multiplying and dividing – Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

• Post-Secondary education
• 3+ years of experience

TD Bank is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com.  Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.