Administrative Assistant

Location: Baltimore, MD

Job Type: Full Time/Non-Exempt

Pay Rate: $23.00 - $25.00 hr DOE, plus a full benefits package including medical, dental, vision, disability, life insurance, voluntary benefits and 401k with a company match

Envirotest is a proud subsidiary of Opus Inspection, the worldwide provider of vehicle emissions testing equipment and services. Our mission: to make the world a cleaner and safer place by providing highly effective solutions for vehicle inspection through innovative technologies, customer focus and operational excellence. We are looking for an Administrative Assistant to assist our team. This on-site position provides administrative support to various departments within our Baltimore, MD Headquarters.

Responsibilities:

• Provides daily front desk coverage: Answers phone, monitors office visitors, processes and prepares mail, UPS, FedEx, inter office courier.
• Assists Accounting by preparing and processing daily cash sheets, overseeing VEIP coupons (logs, stamps, accepts payment), and processing expense reports.
• Processes credit card retrievals: researches charge back disputes and follows up with appropriate parties as necessary.
• Reconciles various statements and accounts.
• Assists with meetings and event planning.
• Maintains inventory of office supplies and places orders as needed.
• Oversees UPS, processes daily mail and courier.
• Assists other departments as needed.
• Other duties as assigned.

Qualifications:

• Three years of administrative experience in an office environment.
• General understanding of business processes, including basic accounting.
• Proficient computer skills (MS Office) including intermediate Excel.
• Ability to operate office equipment including fax, scanner, postage, copier, etc.
• Ability to communicate effectively with all employees, vendors and customers with composure and discretion.