Office Assistant

Manage front desk operations, greet and check in guests, clients, and interview candidates, and maintain a welcoming reception area.

Receive, sort, distribute, and prepare outgoing mail and packages for all departments.

Coordinate and manage office lunches, including setup, cleanup, and breakdown of weekly meals and special events.

Create, issue, manage, and deactivate employee building access badges for new hires and departing employees.

Serve as the primary point of contact for building management, submitting and following up on maintenance requests and work orders.

Monitor and restock kitchen and breakroom supplies, including coffee, snacks, beverages, and other essentials.

Manage ordering and inventory of office snacks, supplies, and other workplace necessities.

Maintain the cleanliness and organization of the office, including light cleaning and tidying of communal spaces, kitchens, breakrooms, and storage areas.

Prepare for new-hire orientation by setting up designated meeting rooms, preparing computers and equipment, and organizing new-hire materials such as company T-shirts.

Coordinate with IT on new-hire seating arrangements, desk assignments, and workstation preparation to ensure employees have the appropriate technology and equipment ready for their first day.

Attend building information sessions and communicate relevant building updates, policies, maintenance schedules, and closures to employees.

Assist with general office operations, event logistics, and other administrative tasks as needed.

Strong organizational, time-management, communication, and problem-solving skills, with attention to detail and the ability to manage multiple priorities.

Professional, welcoming, and customer-service-oriented approach when interacting with employees, guests, vendors, and building management.

Ability to work independently, take initiative, and proactively support daily office operations in a fast-paced environment.

High school diploma or equivalent required; 1–2 years of experience in office administration, front desk operations, hospitality, or a related field preferred. Proficiency in Microsoft Office and Google Workspace preferred.

Must be available to work onsite in the Chicago office Monday, Wednesday, and Friday, up to 20–25 hours per week. Must be able to assist with office setup, lunches, events, deliveries, and occasionally lift up to 25 lbs.