CPT-11734 Executive & Business Administrative Support Virtual Assistant

Independent Contractor – CPT-11734 Executive & Business Administrative Support Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A business owner managing multiple ventures in real estate investment, business acquisitions, and consulting is seeking an organized Business Support VA to assist with research, scheduling, project tracking, documentation, and recurring administrative work.

The VA will help maintain accurate records and identify information requiring the owner's attention across several business activities. The position is primarily back-office support, with limited client-facing communication.

The ideal candidate will bring strong organization, attention to detail, online research skills, and familiarity with spreadsheets and AI-assisted workflows.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

Executive & Project Administration

• Assist with scheduling, calendar management, and routine business correspondence
• Prepare and provide a weekly summary of completed tasks, outstanding items, pending follow-ups, and matters requiring the owner's input or decision-making.
• Maintain project tracking sheets, schedules, milestones, and outstanding tasks
• Update shared consulting and litigation-support project documents using provided information
• Organize digital files and keep business records current
• Flag deadlines, incomplete information, and outstanding follow-ups

Research & Opportunity Tracking

• Monitor real estate listings and business broker websites for potential opportunities
• Compare new opportunities with the owner's established acquisition criteria
• Identify and flag relevant properties or businesses for review
• Assist with contractor research, sourcing, and coordination
• Track broker correspondence and outstanding follow-ups
  Maintain organized research records and lead tracking spreadsheets

Receipt Validation & AI-Assisted Administration

• Match receipts stored in OneDrive against credit card statements and supporting records
• Identify missing receipts, duplicate documents, and discrepancies
• Organize and label files according to established procedures
• Use existing ChatGPT and Claude tools to assist with research and information organization
• Update predefined AI research instructions or search criteria as directed
• Escalate issues requiring accounting review or technical changes

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Administrative, executive assistant, or business support experience required
• Strong Microsoft Excel and data organization skills required
• Online research and accurate recordkeeping experience required
• Familiarity with Gmail, OneDrive, and cloud-based documents required
• Strong written English and professional communication required
• ChatGPT and/or Claude experience required
• Real estate, property management, business acquisition, or contractor coordination experience preferred
• Project tracking or operations support experience preferred

IDEAL CANDIDATE PROFILE

• Highly organized, detail-oriented, and dependable
• Takes initiative, works independently, and proactively identifies priorities without requiring constant direction or supervision.
• Able to manage responsibilities efficiently, exercise sound judgment, and keep projects moving forward with minimal oversight.
• Comfortable balancing different administrative priorities
• Strong researcher who can follow defined evaluation criteria
• Proactive about deadlines and outstanding tasks
• Able to work accurately with spreadsheets and digital records
• Comfortable using AI tools while verifying information
• Resourceful and willing to learn business-specific processes

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Microsoft Excel
• Gmail
• Microsoft OneDrive
• ChatGPT / Claude
• Calendar & Scheduling Tools
• QuickBooks – Basic Reference Only; Training can be provided

• Contracted Hours per Week: 10 Hours initially (Potential to Increase to 15–20 Hours Based on Performance)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 1:00 PM–3:00 PM or 2:00 PM–4:00 PM EST – Final Shift TBD

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
• Contracted Hours per Week: 10 hours/week initially (Potential to Increase to 15–20 Hours Based on Performance)
• Daily Working Time: 1:00 PM–3:00 PM or 2:00 PM–4:00 PM EST – Final Shift TBD
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-C (Strong Written and Professional Spoken English Required)
• REGION PREFERENCES: Any