Document Controller Intern

We are looking for a Document Controller Intern to support the management, organisation and maintenance of our company documents and records. This hands-on role gives you practical experience of document control, helping to ensure that information is stored, updated and distributed accurately and in line with company procedures and compliance requirements. You will work within the Quality, Sustainability, Environment, Health & Safety team, supporting the reliability of the information the business depends on.

You will help maintain and update our document control systems and databases, and organise, file, scan and archive documents in both electronic and hard-copy formats. You will ensure documents are named, classified and stored according to company standards, and track revisions to maintain version control. You will also support the review, approval and distribution of documents, monitor workflows to keep updates on schedule, and check that documents are complete, accurate and compliant. In addition, you will help employees and stakeholders retrieve records, prepare reports and document logs, and provide general administrative support to the document control and project teams, always handling sensitive information with strict confidentiality.

The ideal candidate is a student or recent graduate currently pursuing, or recently completed, a qualification in Business Administration, Information Management, Engineering, Construction Management or a related field. You will have a strong eye for detail, good organisational and time-management skills, and confident use of Microsoft Office, particularly SharePoint, Word, Excel and Outlook. A basic understanding of document management systems is an advantage, and previous administrative experience is beneficial but not essential. You should be able to manage multiple tasks and deadlines, communicate clearly in writing and verbally, work both independently and as part of a team, and demonstrate professionalism and a firm commitment to confidentiality.

This role is based in Galway, so we are seeking candidates who live within commutable distance of Oranmore, Co. Galway.

During the internship, you will gain experience in document control principles, records management and compliance, business administration and project support, Microsoft Office and electronic document management systems (EDMS), and professional stakeholder communication.