P-CPT-0030 REAL ESTATE TRANSACTION COORDINATOR VIRTUAL ASSISTANT

20four7VA is building a dedicated talent pool of experienced Real Estate Transaction Coordinator Virtual Assistants to support U.S.-based real estate agents, teams, brokerages, and other real estate businesses.

We are specifically looking for candidates who already understand the transaction coordination process and have hands-on experience helping manage real estate transactions from contract to close.

Depending on the client engagement, Transaction Coordinator VAs may support residential or commercial transactions, maintain transaction timelines, monitor contingencies and deadlines, coordinate documentation and signatures, communicate with parties throughout the transaction, maintain brokerage files, and provide related listing and administrative support.

This is an ongoing talent pool opportunity rather than one specific client opening. Qualified candidates will be evaluated and added to 20four7VA's pool of Transaction Coordinator talent so they can be considered for current and future client opportunities based on their experience, software knowledge, availability, location, and communication skills.

• Support real estate transactions from executed contract through closing
• Maintain transaction timelines, contingency dates, and critical deadlines
• Track outstanding requirements and ensure transaction milestones remain on schedule
• Coordinate routine communication with agents, clients, lenders, title/escrow companies, inspectors, and other transaction parties
• Follow up on missing documents, signatures, approvals, and outstanding action items
• Keep agents and other appropriate parties informed of transaction status and upcoming deadlines
• Escalate contractual questions, negotiations, and matters requiring a licensed real estate professional

• Prepare transaction documents using agent-provided terms, brokerage-approved templates, and established procedures
• Send documents for electronic signature and monitor completion
• Review files for missing signatures, initials, dates, fields, and required documentation
• Maintain organized and complete transaction files
• Follow brokerage transaction checklists and compliance procedures
• Flag missing, inconsistent, or incomplete documentation for agent or broker review

• Assist with listing intake and organization of required property information
• Enter and update approved listing information in the MLS when permitted by the client and applicable procedures
• Maintain accurate property and transaction records
• Assist with listing documentation and status updates
• Support other transaction-related listing coordination responsibilities as needed

• Maintain consistent communication and follow-up throughout the transaction
• Manage transaction-related email, scheduling, and reminders
• Update transaction management systems, CRMs, and task-management platforms
• Provide transaction status updates and reports
• Maintain organized checklists and workflows across multiple active files
• Help improve transaction processes, checklists, and handoff procedures when appropriate

• Part-time and full-time client opportunities may be available
• Most engagements require availability during U.S. business hours
• Exact working hours and time zone requirements will depend on the client
• Candidates should clearly indicate their weekly availability and preferred U.S. working hours during the application process

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• REQUIRED SERVICE: Real Estate VA
  REQUESTED EXPERIENCE TIER LEVEL: Junior to Advanced Level
  HOURS/WEEK: Part-Time and Full-Time Opportunities Available
  SHIFT TIME ZONE: U.S. Time Zones
  SHIFT HOURS: U.S. Business Hours – Exact Schedule Based on Client Engagement
  SHIFT DAYS: Primarily Monday–Friday
  NUMBER OF VAs: Multiple – Ongoing Talent Pool
  GENDER PREFERENCE: None
  LANGUAGES SPOKEN/PREFERENCE: English Required; Spanish-English Bilingual Candidates Strongly Encouraged
  ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
  REGION PREFERENCE: Philippines / Latin America
  CLIENT INDUSTRY: U.S. Real Estate

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement