B-CPT-11750 Bilingual Administrative Assistant

• Assist project coordinators with day-to-day scheduling and job coordination
• Confirm schedules with vendors, subcontractors, and other project contacts
• Maintain organized project information
• Track open items and follow-ups for active projects
• Keep project coordinators informed of updates, delays, and issues

• Follow up with vendors and subcontractors regarding scheduling, documentation, and routine project needs
• Communicate in both English and Spanish as needed
• Relay approved information between project coordinators and vendors
• Help reduce communication issues caused by language barriers
• Escalate project questions or issues requiring coordinator or management input

• Collect required documents from vendors and subcontractors
• Update project files and records with current information
• Maintain organized and accurate documentation
• Follow up on missing documents and outstanding information
• Ensure routine file updates are completed consistently

• Confirm client appointments, vendor schedules, and project-related activities
• Send routine approved communications on behalf of the project coordination team
• Track scheduling changes and communicate updates to the appropriate parties
• Support other administrative tasks as assigned

• Maintain consistent attendance during scheduled hours
• Communicate promptly during scheduled hours
• Send a daily summary of completed tasks, pending items, and blockers
• Refer changes involving scope, pricing, payments, or technical decisions to the appropriate project coordinator or management for approval

• Excellent communicator in English and Spanish
• Customer service mindset with patience and professionalism
• Organized and dependable with follow-up
• Comfortable with construction and restoration terminology
• Clear and precise when relaying information between parties
• Able to support additional project coordinators as the company grows

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
• Contracted Hours per Week: 20 Hours (Hours May Increase Based on Performance)
• Daily Working Time: 12:00 PM–4:00 PM ET
• Scheduled Working Days: Tuesday–Saturday (Sunday and Monday Off)
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English and Spanish – Bilingual Required
• ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
• REGION PREFERENCES: Nearshore

• Email Platforms
• Phone / Text Communication Tools
• Microsoft Office or Google Workspace
• Client Project Management and File Systems – Training Provided

• Contracted Hours per Week: 20 Hours (Hours May Increase Based on Performance)
• Scheduled Working Days: Tuesday–Saturday (Sunday and Monday Off)
• Daily Working Time: 12:00 PM–4:00 PM ET

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement