Administrative Specialist

Are you a master organizer and multi-tasker? Do you thrive in administrative and customer-service-focused roles? Consider applying for our Administrative Specialist position, where you can make a difference every day in Maricopa County! 

The Administrative Specialist position provides specialized clerical support to the director and office staff and coordinates essential administrative functions for the department.

Be part of a team that always provides people with more service than they expect! Apply now!

Join the Maricopa County Public Fiduciary and make a difference in the lives of Maricopa County’s most vulnerable adults! Our dedicated team of professionals provides compassionate guardianship and conservatorship and handles final administration for those vulnerable adults who do not have another person or agency willing to serve. We are looking for individuals who are passionate about helping others and interested in innovative and collaborative efforts to meet this growing population’s needs!

Apply now to work with a dynamic, diverse, and talented group of professionals.

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

• Two years of experience performing high-volume office, administrative, or clerical duties
• High School diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis
  
  

This position requires a valid Arizona driver’s license by the time of hire.

• Associate’s degree or higher
• Four years of experience performing office, administrative, and clerical duties
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Coordinates employee access to computer applications and communication systems and ensures that current and new staff have all the necessary equipment needed for their role
• Schedules and plans internal staff meetings, which include preparing certificates and reserving the meeting location
• Trains new administrative support staff and is the point of contact for department administrative processes
• Manages inventory of office supplies and office equipment; submits requests for supplies and equipment orders
• Handles highly confidential materials, including but not limited to checks, bus passes, medical cards, and legal documents
• Creates and maintains spreadsheets, including employee phone lists, schedules, calendars, and directories
• Arranges and provides administrative support with other County departments, including facility management and fleet services.
• Provides coverage for the file room, mail processing, and the reception desk
• Coordinates a high volume of phone calls from the public, including hospitals and doctors’ offices
• Completes Administrative Projects as assigned

Work includes interruptions, time pressures, high volumes of work, and handling multiple unscheduled or changing tasks. There will be a constant need for accuracy, concentration, vigilance, and teamwork. Requires frequent public contact. May be required to lift (floor to waist, waist to shoulder, or shoulder to overhead), carry, pull, or push up to 30 pounds.

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.