Facilities Coordinator

• →Coordinate Corrigo site setup, PMRM schedules, asset-status updates and work-order administration; run and distribute scheduled reports, tracking open actions, overdue items and SLA-extension documentation with assigned owners.
• →Maintain the IFM site tracker, site attributes, service lines, points of contact and compliance audit logs (generator PM contracts, forklifts, hazardous waste, eyewash stations, first-aid kits, workplace postings), prompting Facilities Managers for quarterly and event-driven updates.
• →Coordinate GovDocs site additions, closures, recipient updates and shipment/subscription reconciliation, along with CASS utility exception reviews and missing-invoice follow-up, routing exceptions to Facilities Managers and client contacts.
• →Facilitate new-site checklists and site closures across Corrigo, GovDocs, JLL Marketplace, Guernsey, Property Hub and the IFM tracker, obtaining FM and system-owner confirmations throughout the site lifecycle.
• →Maintain inventory and audit records for printers, Xerox refreshes, PrinterLogic connectivity, Iron Mountain, coffee/water dispensers and other account assets; process approved JLL Marketplace updates and coordinate purchasing-card/procurement support.
• →Support security-related administrative tracking (alarm monitoring, inspections, work orders, meeting minutes), fleet/fuel-card inquiries and vendor follow-up, maintaining communication logs and due dates.
• →Create and maintain standardized reference guides and onboarding materials for key systems (Corrigo, Property Hub, CASS, Jaggaer, P-card, sourcing); organize training resources, track completion, and prepare agendas/minutes for assigned meetings.

• 2+ years of facilities coordination, operations administration, property management support or comparable multi-site experience.
• Proficiency in Microsoft Excel, Outlook, Teams and SharePoint; ability to maintain accurate trackers and produce clear operational reports.
• Experience with CMMS/work-order systems (Corrigo preferred), asset records, vendor follow-up and process documentation.
• Strong organizational skills, attention to detail, customer service, confidentiality and ability to prioritize competing deadlines.
• Ability to coordinate with geographically dispersed stakeholders and follow established approval and escalation protocols.

• Experience supporting a large corporate or government-contractor facilities portfolio.
• Familiarity with PMRM/preventive maintenance, compliance records, utility exceptions, workplace services or site lifecycle processes.
• Exposure to JLL Marketplace, Property Hub, Jaggaer, GovDocs, CASS, PrinterLogic or related platforms.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.