Administrative & HR Coordinator (Receptionist Duties) - Dubai

Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative & HR Coordinator to join a company in Dubai. The successful candidate will be responsible for handling front desk operations, providing administrative support, and assisting with day-to-day Human Resources activities.

The ideal candidate must have excellent communication and interpersonal skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth office operations.

Receptionist Duties:

• →Welcome and assist visitors, clients, and business partners professionally.
• →Answer incoming calls, respond to inquiries, and direct calls to the appropriate departments.
• →Manage incoming and outgoing emails, correspondence, and deliveries.
• →Maintain the reception area in a clean and presentable condition.
• →Schedule appointments, meetings, and coordinate visitor arrangements.

Office Administration:

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  Handle daily office administrative tasks and general clerical duties.

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  Maintain and organize company files, documents, and records.

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  Prepare letters, reports, memos, and other business correspondence.

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  Monitor office supplies and coordinate purchasing when necessary.

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  Assist in arranging meetings, appointments, and company activities.

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  Coordinate with internal departments and external suppliers.

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  Ensure the smooth and efficient day-to-day operation of the office.

HR Coordination:

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  Assist with recruitment activities, including job postings, CV screening, interview scheduling, and candidate coordination.

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  Maintain and update employee records and HR documentation.

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  Assist with onboarding and offboarding procedures.

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  Coordinate employee attendance, leave records, and other HR-related matters.

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  Prepare employment letters, HR forms, and other personnel documents.

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  Assist in coordinating visa applications, renewals, and other employee-related documentation.

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  Support HR in implementing company policies and procedures.

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  Handle confidential employee information with professionalism and discretion.

• Bachelor's degree in Business Administration, Human Resources, or a related field is preferred.

• Previous experience in Reception, Office Administration, and HR Coordination.

• Experience handling front desk operations and general office administration.

• Basic knowledge of HR functions, recruitment, and employee documentation.

• Good knowledge of MS Office applications, particularly Word, Excel, and Outlook.

• Excellent verbal and written English communication skills.

• Strong organizational, multitasking, and time-management abilities.

• Professional appearance with excellent interpersonal and customer service skills.

• Ability to work independently and coordinate effectively with different departments.

• Reliable, responsible, detail-oriented, and able to maintain confidentiality.

• Previous UAE work experience is an advantage.