Office Admin (Contractor Role)

For internal application, please contact: jecky.ong@hyatt.com

Job Overview

As an office admin, you will provide administrative and clerical support, including managing documents, scheduling, data entry, coordinating office supplies, and assisting with daily office operations. 

Job Responsibilities 

• Support day-to-day employee lifecycle processes, including onboarding, employee changes, and offboarding activities.
• Support visa, work permit, and relocation administration, where applicable.
• Prepare and maintain employee documentation, contracts, letters, and personnel records while ensuring data accuracy and confidentiality.
• Assist with maintaining HR systems and employee databases, ensuring all records are updated in a timely manner.
• Support the planning and coordination of employee engagement initiatives and activities.
• Serve as the primary liaison with WeWork on workplace-related matters, including access cards, parking arrangements, and onboarding requirements.
• Provide general administrative support, including meeting coordination, travel arrangements, and other ad hoc office-related activities as required.
• Maintain the overall cleanliness, tidiness and organization of office areas, including pantry, meeting rooms and common areas.
• Support courier, mail and document handling, including receiving, distributing and arranging outgoing deliveries.
• Process invoices through MarkView, track expenses, and provide general administrative support as required.
• Assist the ASPAC Finance team with scanning and distributing documents to the bookkeeping and compliance teams, including internal and external stakeholders.
• Support the ASPAC Finance team with documentation, administrative follow-ups, and coordination related to audits, tax matters, regulatory requirements, and other compliance activities.
• Follow up with vendors and the relevant department to collect documents needed for vendor master setup.

Experience

• Prior administrative or office support experience.

Education

• Diploma or certification in Business Administration or related field is an advantage.

Computer Skills Needed to Perform this Job

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

Additional Comments and Requirements

• Good communication and organizational skills.
• Ability to multitask and work independently.