Senior Administrative Specialist

About Us - Values Overview

Department Summary

The School of Applied Liberal Arts (SALA) uses interdisciplinary education to develop socially responsible citizens and leaders. Our students learn how to lead with ethical values, empower communities, tell good stories and decipher data — all to become changemakers, entrepreneurs, community-focused leaders and dynamic team builders.

Position Overview

The primary purpose of this position is to serve as office manager and administrative assistant to the program director. This position serves to manage administrative and clerical operations for the program, ranging from payroll and HR to file maintenance and printing functions. This position coordinates and maintains all budgetary procedure for the WGST program. This position also serves as liaison, disseminating information to students, adjuncts, faculty, affiliated faculty, and campus and community partners.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Job Duties

• Coordinate SPOT evaluations, communicate university deadlines, maintain semester calendars, ensure undergraduate syllabi are posted, and oversee textbook assignments and instructional materials.
• Manage semester course schedules, classroom assignments, course lists, and enrollment tracking for SALA and BAAS courses; ensure schedules remain accurate as changes occur.
• Coordinate graduate advising appointments, degree plan audits, comprehensive exam materials, graduate student records, student correspondence, and course enrollment support.
• Collaborate with advisors to promote SALA courses and degree pathways, provide course information, develop promotional materials, and participate in academic fairs and recruitment events.
• Oversee daily front desk operations, respond to inquiries, direct communications, coordinate student assistant schedules, and ensure consistent office coverage during business hours.
• Assist with planning, promoting, and executing school and university events, including setup, catering, purchasing, attendance records, alumni relations, and outreach activities.
• Maintain the school website, social media, calendars, newsletters, email accounts, listservs, and space reservations; coordinate updates and provide basic IT support or arrange assistance as needed.
• Oversee copier operations, leases, maintenance, supplies, and payments; maintain organized and accurate records, graduate student files, school asset inventories, and annual inventory documentation.
• Manage Handshake student job postings, assist with applicant screening, coordinate student worker hiring processes, and ensure student employees complete required training on time.
• Process purchases through the P-card and ePro systems, complete required approvals and documentation, monitor available funds, submit accurate monthly P-card logs, and assist with sponsorship and membership requests.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing. 

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00 am-5:00 pm; Monday thru Friday. 40 hrs/wk.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.