Administrative Assistant II

The greatest inventions would not be brought to market without the right project management and administrative support.  Woven into every part of the organization, our administrative teams are the backbone of our company make sure our concepts become reality.

The Associate II is accountable for providing comprehensive administrative support and office management for some of our Directors on the Strategey Transformation & Change (ST&C) team within CEI. They are responsible for exercising professional judgment, with a strong focus on the awareness of the confidential nature of information; managing calendars by arranging meetings and logistics, including domestic and international travel support; managing expenses in a timely manner, and generating correspondence.  Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position.  To execute these tasks, they must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of the support staff.  The ability to collaborate and adjust to constant/changing situations and the ability to manage is essential.  Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role.

• →Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills.
• →Review priorities with management as necessary.
• →Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic 
  expense reports and/or routine financial disbursements.
• →Requires basic knowledge of Company policies and practices.
• →Apply knowledge and understanding of standard operating procedures for the organization and 
  Division, as well as, specialized terminology commensurate with the position.
• →Interact with internal and external clients.
• →Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records 
  and spreadsheets.
• →Coordinate regular travel arrangements, basic domestic and international.
• →Write or answer routine correspondence as directed; i.e., form letters with mail merge.
• →Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), 
  teleconferencing, video conferencing, accepting on behalf of management.
• →Ensure accuracy (i.e., proofreading, grammar).
• →Maintain databases, general and department or Division specific applications.
• →Regularly perform independent basic research via basic Internet and Intranet searches used to 
  prepare analysis, presentations, and reports.
• →Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on 
  invoices.
• →Occasionally travel in the position.
• →Multitask daily.
• →Support the HR hiring process in filling open positions on the team.
• →Assist with special projects and other duties as assigned by the department as needed.
• →Perform other work as assigned, including work within your classification throughout the 
  bargaining unit.
• →Assist  in  HtR  and  Workday  tasks  as  needed

• High School Diploma or equivalent.
• Required Experience and Skills: Minimum of (3) years Administrative Assistant Experience Advance computer skills using MS Outlook, MS Teams, WORD, EXCEL, Power Point, and operations of other company internal systems.
• Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel • SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Request, Vendor Add Forms, as well as report within these systems.
• Ability to handle and prioritize many simultaneous assignments.
• Event Planning/Coordination Experience.
• Extraordinary attention to detail.
• Outstanding communication, collaboration and people skills.
• Budget/Finance Management experience.
• Project management experience preferred.

#MSJR           

The salary range for this role is: $63,800 - $100,400

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. 

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. 

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Current Employees apply HERE

Current Contingent Workers apply HERE

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As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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