Office Coordinator

Zap is advancing the next generation of nuclear power technology across fusion, fission, and hybrid applications. We operate in two combination industrial and office locations in Everett, WA with most employees working onsite. As a growing company, we are balancing the workplace needs of employees, welcoming high-profile stakeholders, and operating complex platforms on a daily basis.

Built on an integrated platform of high-energy-density physics and pulsed power, liquid metals and advanced materials, and compact, modular systems, Zap is building the foundational technologies needed to deploy the energy sources of the future.

Zap Energy is seeking a Facilities Coordinator to support daily workplace operations across multiple sites, ensuring a clean, safe, well-stocked, and welcoming environment. In this role, you will perform hands-on day porter duties, manage essential facility services, and partner closely with the Facilities Manager, Executive Assistant, Facilities Mechanics, and Facilities Technicians to deliver high-quality service to employees, visitors, and vendors. This is an onsite, multi-site role that reports to the Head of Facilities, with occasional early or late hours for events or VIP visits.

• →VIP & Event Support: Coordinate with leadership on planning and facilitating onsite VIP visits, including coffee orders, catered lunches, and meeting room readiness. Provide hospitality support to ensure a polished visitor experience.
• →Vendor Coordination & Oversight: Escort and support onsite vendors (shredding, copier maintenance, deliveries, etc.). Conduct vendor performance assessments and provide feedback to the Facilities Manager. Participate in quarterly business reviews (QBRs) with key vendors to evaluate service quality, contract adherence, and improvement opportunities.
• → Access & Security Support: Manage temporary badge distribution, collection, and inventory. Maintain accurate logs and ensure compliance with security protocols.
• →Day-to-Day Facilities Operations: Perform daily maintenance duties including cleaning touchpoints, restocking supplies, maintaining breakrooms, and supporting general workplace upkeep. Load, unload, and maintain communal dishwashers. Conduct daily walkthroughs to identify and resolve facility needs, and respond to facility service requests, escalating issues as needed.
• →Food, Snacks & Amenities: Order, stock, and distribute snacks, beverages, and catered items. Maintain inventory of consumables and ensure timely replenishment. Support hospitality needs for meetings and events.
• →Office Supplies & Inventory: Manage office supply ordering, storage, and distribution. Track inventory levels and forecast needs across multiple sites. Maintain organized supply rooms and storage areas.
• →Maintenance & Compliance: Conduct monthly facility equipment checks (e.g., fire extinguishers, visual inspections). Document findings and escalate issues to the Facilities Manager or technicians. Support preventive maintenance scheduling and follow-up.

Please contact careers@zapenergyinc.com

• Experience: 3 years of facilities, office coordination, hospitality, or operations experience preferred.
• Technical Skills: Ability to perform hands-on day porter tasks. Experience with CMMS or ticketing systems is preferred.
• Technical Knowledge: Familiarity with vendor management and performance evaluation, and a basic understanding of safety and compliance practices, are preferred.
• Communication: Excellent communication and customer service orientation.
• Physical Requirements: Ability to lift up to 40 lbs. and move equipment and supplies as needed.
• Work Environment: Comfortable working onsite across multiple sites.
• Applicants must be currently authorized to work in the United States for any employer

• Strong organizational and multitasking skills.
• Customer service orientation, with a commitment to a polished experience for employees, visitors, and vendors.
• Willingness to take on hands-on tasks and respond quickly to facility needs.
• Ability to collaborate with the Facilities Manager, Executive Assistant, Facilities Mechanics, and Facilities Technicians.
• Flexibility to work across multiple sites and occasional early or late hours.