Administrative Assistant (Targeted)

• Full-time or Part-time (0.8 FTE), Continuing opportunity with the Sydney Clinical Trials Centre (CTC), based on the traditional lands of the Gadigal people of the Eora Nation
• Build your administrative career within a nationally recognised Centre, and contribute to meaningful research at the University of Sydney
• Base Salary $86,360 - $91,249 (pro-rata for part-time) + 17% superannuation

Join the Sydney Clinical Trials Centre at the University of Sydney as an Administrative Assistant and play a key role in supporting the smooth day-to-day operations of a nationally recognised clinical trials environment.

Working under routine supervision, you will provide efficient and effective administrative and clerical support to the designated work area. You will act as a first point of contact, manage the flow of information, maintain accurate records, and use your sound procedural knowledge and judgement to ensure tasks are completed to a high standard.

This role offers the opportunity to build strong organisational capability in a professional and collaborative team, contributing to operational excellence within a research-focused environment. You will plan and prioritise your work to meet deadlines, resolve routine operational matters, and provide advice and support that contributes to the overall effectiveness of the Centre.

As an Indigenous Targeted role, this position forms part of the University’s commitment to increasing Aboriginal and Torres Strait Islander employment and creating a culturally safe and inclusive workplace.

This role is open to all applicants. In line with our commitment to Indigenous employment, preference will be given to Aboriginal and Torres Strait Islander candidates where they are suitably qualified.

What success looks like:

• Providing quality administrative and operational support to ensure the smooth day-to-day functioning of the work area.
• Responding to enquiries and correspondence, preparing accurate and timely advice and solutions using sound knowledge of processes and systems, and seeking further advice as necessary.
• Providing high-level, comprehensive administrative support in relation to diary, travel, general communications and event coordination for the team.
• Provide meeting coordination and secretariat support in relation to local committees for the work area.
• Gathering and organise data from a range of sources to update databases and systems, and compile reports, charts and documentation to support operational activities.
• Administering purchasing, payments and invoice processing in accordance with University policies and procedures.
• Liaising with internal stakeholders and external suppliers to address facilities matters, office maintenance, and contribute to a clean, safe and well-maintained working environment.
• Developing and maintain productive working relationships across the University.

• Other work activities relevant to the role’s key accountabilities as approved by the Manager and commensurate with the role’s classification level, including participation in special projects, communications, and other broader operational activities as required.

• Certificate III, Certificate IV, Diploma or Advanced Diploma in a relevant field, or an equivalent combination of relevant training and experience.
• Demonstrated experience in business administration within a busy and complex work environment.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• High level of computer literacy, including proficiency in the Microsoft Office suite.
• Sound numeracy skills and attention to detail to support financial and data-related tasks.
• Well-developed communication and interpersonal skills, with the ability to work collaboratively within a team and build effective working relationships.
• Experience in supporting events and related communications is desirable.

We know our people are what make the University's mission possible. Alongside meaningful work, we offer a range of benefits designed to support you financially, personally and professionally.

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

This is a targeted opportunity for Aboriginal and Torres Strait Islander people.

We understand that everyone applies differently. If you’d prefer to have an informal conversation before applying, we welcome you to get in touch so we can talk through the role and process.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to roshik.prasad@sydney.edu.au