Office Manager

United States·Crab Orchardmid

Office ManagerAdministration & Office Support

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Requirements Summary

Requires a high school diploma, speciali

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Office ManagerAdministration & Office Support

What We Offer

~3 min read

The well-being of our employees and their families is important to us. At Pressley Ridge, we strive to provide the most competitive and comprehensive employee benefit programs that are affordable and help you and your family achieve and maintain your best possible health.

✓Medical coverage available with a Health Savings Account (HSA) with employer match

✓Prescription coverage

✓Dental and vision plans

✓Patient advocate and Medicare specialists available at no cost

✓Dependent Care Flexible Savings Account

✓Wellness incentive (up to $250)

✓403b with up to 9% employer give/match

✓Free life insurance and AD&D

✓Paid Time Off (PTO)

✓9 paid holidays (7 recognized holidays plus a floating and birthday holiday per year)

✓Tuition reimbursement (if applicable)

✓Employee Assistance Program (EAP)

✓Program Support

✓Assist in the maintenance of accurate, updated, and compliant client, foster parent, and employee records, assuring confidentiality.

✓Enter assigned program data in agency information systems, within prescribed time frames, and provide data on overall file compliance.

✓As assigned, assist in aspects of pre-employment and onboarding, including communication and coordination with applicants and newly hired employees.

✓Fiscal/ Budget Assist in billing, reconciliations and foster parent reimbursements.

✓Use information system to enter, allocate and track program invoices to ensure payment to vendors.

✓Oversee credit cards and expenses assigned, in accordance with policies and procedures.

✓Communication Provide timely and detailed reporting of staffing and building issues to leadership.

✓Liaison with agency counterparts in Human Resources, Training, IT, Organizational Performance, Accounting, Billing and other Pressley Ridge sites.

✓Assist program leadership in establishing and maintaining a cooperative working relationship with other private/public or government agencies.

✓Documentation Assists with initiating, requesting, and reporting information as required. Any necessary forms, reports, or documentation should be checked for completion in their entirety and proper procedures have been followed.

✓Ensure all necessary credentials, forms, or renewal of information is complete and forwarded to Human Resources for 100% compliance with each staff personnel file.

✓Document staff training forms when requested and forward accordingly.

✓Supervision Receive supervision. Receive supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.

✓Risk Management and Safety Run data reports, provide program leadership with program data, and participate in quality improvement activities.

✓Assure continuous compliance with all relevant external licensing/regulatory agencies and the policies and procedures of Pressley Ridge.

✓Establish and maintain familiarity with regulatory and licensing requirements.

✓Education/Credentials/Licensure: Requires a high school diploma, specialized training beyond high school, or an associate’s degree preferred.

✓Experience: Requires proficiency in information systems technology.

✓At least two (2) years’ office experience required.

✓Clearances Required by Applicable Regulations:

✓State Police

✓FBI

✓Child Abuse Clearances

✓Mandated Reporter-Recognizing and Reporting Child Abuse training certificate and/or statement.

Physical Demands:
- Employee must meet minimum requirements for hearing, speech, and vision.
Mental Demands:
- Frequently performs multiple tasks and handles distractions that interfere.
Environmental Factors:
- Environmental factors require this position in the office and occasionally in the community.
Working Hours:
- Monday-Friday as assigned or agreed upon by Program Director.