ADMINISTRATIVE ASSISTANT

Position Overview

The Administrative Assistant plays a key role in coordinating bidding opportunities, preparing bid documentation, managing deadlines, maintaining accurate records, and providing professional customer service. This position supports our Estimating Department and daily office operations. The ideal candidate is proactive, adaptable, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

   Estimating and Bid Coordination

• Monitor estimating emails, bid invitations, project updates, and bidding opportunities.
• Organize and maintain electronic bid files, tracking reports, and project documentation.
• Review bid requirements, track deadlines, pre-bid meetings, and submission requirements.
• Prepare and coordinate bid packages, ensuring required documents are complete, accurate, and submitted on time.
• Communicate important updates to estimators and management.
  

• Maintain accurate bid information in B2W Estimating and other tracking systems.
• Assist with vendor pricing, subcontractor documentation, and estimating-related communications.

   Reception & Office Administration

• Answer incoming calls, greet visitors, and provide professional customer service.
• Respond to inquiries and direct communications to the appropriate departments.
• Manage incoming mail, deliveries, office supplies, and general correspondence.
• Maintain accurate records, spreadsheets, and electronic files.
• Assist with scheduling, meetings, and general office operations.
  

   Marketing & Departmental Support

• Assist with social media content, project photos, and customer follow-ups.

• Provide administrative support to Project Management and other departments.
• Assist with special projects, document preparation, and departmental initiatives.
• Maintain confidentiality and positive working relationships with customers, vendors, and team members.
  

Qualifications & Skills

• High school diploma or GED preferred.
• Previous administrative or office support experience preferred.
• Construction, estimating, or bid coordination experience is a plus.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong communication, organization, and customer service skills.
• Excellent attention to detail, accuracy, and follow-through.
• Ability to prioritize multiple tasks, meet deadlines, and work independently.
• Willingness to learn company systems, including B2W Estimating.
• Professional, dependable, and comfortable working in a team-oriented environment.
  

Join our growing team and apply directly on our website https://bonnessinc.bamboohr.com/careers

All work is local. Our Office is Fragrance-Free.

We offer competitive pay commensurate with experience, and a full benefits package. Bonness Inc. is a Drug-Free and Equal Opportunity Employer. This organization participates in E-Verify.

Bonness Inc. is a family owned and operated contractor serving our community since 1981. Our mission is to fully serve Southwest Florida’s paving and sitework needs with honesty and integrity by providing a quality product, outstanding customer service, value and initiative.