UK - Office Manager

• →Ensure all visitors have a positive and professional experience when coming into the Incubeta Office.
• →Oversee and manage the day-to-day running and upkeep of the Incubeta Office, ensuring it remains clean, organised, well-equipped and fit for purpose.
• →Run the day-to-day office operations, including maintaining the office, supplies, and vendor relationships.
• →Act as the primary point of contact for office-related queries, ensuring timely resolutions and maintaining a productive environment.
• →Create a fun, inviting, and inspiring work environment by exploring creative ways to enhance our office spaces, making them places where people genuinely enjoy working
• →Ensure tech resources are functional, troubleshooting issues promptly to minimise disruption to workflow.
• →Oversee the management of meeting rooms, ensuring they are properly maintained, equipped, and ready for use.
• →Manage and maximise the office budget, ensuring cost efficiency while maintaining a high-quality workplace experience.
• →Ensure the Incubeta offices meet business needs, including identifying opportunities for new office spaces when necessary.

• Coordinate onboarding for new hires, working closely with the People and IT teams to ensure new starters have the necessary equipment, access, resources and induction arrangements in place for a smooth onboarding experience.
• Manage the employee offboarding process, ensuring company equipment is recovered, access to relevant systems is removed and all necessary arrangements are completed in a timely manner.
• Provide administrative support across the business as required, assisting different teams with various tasks.
• Manage the laptop fleet & maintain the Computer Asset Register in conjunction with IT.
• Support our committees with organising events and initiatives.
• Support the People Team with day-to-day administrative tasks and coordination, helping to ensure people processes run smoothly and employee data is recorded accurately.
• Identify opportunities to improve administrative processes and introduce more efficient ways of working across office and business support activities.

• Oversee workplace health and safety arrangements, including risk assessments, incident reporting, fire safety procedures, first aid provisions and emergency planning.
• Ensure the office adheres to all health and safety regulations, addressing potential hazards in a timely manner.
• Maintain health and safety records, ensuring incidents are logged, followed up on, and reported as required.
• Conduct regular audits of office facilities, fire exits, and emergency equipment, ensuring everything is functioning properly.
• Ensure the office complies with legal and regulatory requirements, such as fire safety, first aid, and workplace health standards.
• Liaise with building management and relevant stakeholders to address facilities and compliance matters.
• Promote a positive health and safety culture, ensuring employees are aware of relevant procedures and know how to raise concerns.

• Provide administrative support to the executive team
• Take ownership of company-wide meetings, including scheduling, agenda preparation, and coordinating communications to ensure seamless execution.
• Plan and coordinate domestic and international travel arrangements, including booking transportation, accommodation, itineraries and any associated requirements.
• Organise and book meetings, ensuring appropriate venues, resources, and timing.
• Act as a central coordination point for key business activities, ensuring effective communication and follow-up between stakeholders.

• Previous experience in an administrative, front-of-house, or office management role.
• Excellent organisational skills and the ability to multitask and prioritise.
• Warm, professional, and confident communicator - both in person and in writing.
• Strong problem-solving skills and a proactive, solutions-focused attitude.
• Comfortable working independently while juggling a wide range of responsibilities.
• A team player who thrives in a fast-paced, collaborative environment.
• Enthusiastic about creating a positive workplace culture.

We benchmark salaries against the industry to remain highly competitive. Salaries are regularly reviewed and progress alongside your development. Performance-related bonuses are also available.

Forward-thinking policies designed to support a high-performance and balanced working culture.

If this sounds like the right next step, apply now - we'd love to hear from you.