Accounts & Operations Assistant (AR/AP)

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

The role involves working directly with the company director to manage accounts payable and receivable in Xero, prepare quotes and purchase orders, coordinate with suppliers, maintain CRM and fleet records, and handle customer follow-ups. It requires someone who can work independently, manage multiple tasks, and maintain accuracy in daily operations.

• →Accounts Payable & Receivable: Process supplier bills, raise customer invoices, record payments, and follow up on outstanding accounts in Xero.
• →Quotes, Invoices & Purchase Orders: Prepare accurate and timely quotes, invoices, and purchase orders for customers and suppliers.
• →Supplier Management & Procurement: Source suppliers, request and compare quotes, and recommend cost-effective purchasing options.
• →Fleet Management Software: Set up and maintain the fleet management system, keeping equipment records, schedules, and details up to date.
• →CRM Database: Build and maintain a customer CRM database with complete and accurate customer records and activity.
• →Customer Follow-Ups & Business Development: Follow up with customers, draft sales emails, and support the director with business development activities.
• →Pricing & Commercial Reporting: Assist with pricing, track costs, and prepare basic commercial reports on sales, costs, and profitability.
• →General Administration: Handle day-to-day admin tasks and maintain organised, accurate business records.

• Experience: At least 2–3 years in an accounts, admin, or operations support role with hands-on AR/AP experience; experience supporting Australian businesses or in equipment hire, construction, or logistics is an advantage.
• Functional Skill: Solid understanding of AR/AP processes, quoting, and purchasing, with good commercial awareness of business costs, pricing, and profitability.
• Technical Skills: Proficient in Xero and comfortable with spreadsheets (Excel or Google Sheets); experience with CRM systems or fleet management software is an advantage.
• Soft Skills: Highly organised, detail-oriented, proactive, and able to work independently and manage tasks remotely.
• Language: Excellent written and verbal English communication skills, with a professional tone in emails and customer correspondence.
• Education: Bachelor's degree in Business Administration, Accountancy, Finance, or a related field; relevant hands-on experience is valued over specific degree.