21d ago

Executive Assistant to the Board

PolandPoland·WarsawFull-Timemid
Executive AssistantAdministration & Office Support
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Quick Summary

Overview

Providing administrative and operational support to 3 Board Members Coordinating documentation workflow, including signatures, scanning,

Technical Tools
Executive AssistantAdministration & Office Support
  • Providing administrative and operational support to 3 Board Members
  • Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
  • Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
  • Organizing meetings and business trips
  • Submitting travel expenses in the dedicated platform
  • Coordinating administrative invoices
  • Preparing presentations, documents and spreadsheets as requested
  • Handling other ad hoc tasks related to administration
  • At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
  • Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
  • Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
  • Attention to detail and accuracy
  • Fluency in Google Suite is required
  • Great communication and interpersonal skills
  • Fluent English and Polish
  • Willingness to work on-site in Warsaw, given the physical document handling involved
  • Strong motivation to operate on a daily basis and further develop within the administrative function
  • Experience with business travel expense or spend management platforms
  • Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
  • Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)
  • You will get to work with amazing people in one of the fastest-growing sectors in online advertising 
  • Opportunity to work in a truly international environment 
  • Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions  
  • Office located in a well commuted part of Warsaw
  • Employment contract
  • Benefits package ( including private medical insurance, sports card, etc)

    • Location & Eligibility

    Where is the job
    Warsaw, Poland
    On-site at the office
    Who can apply
    PL

    About this job

    Who can apply
    Poland
    Posted
    21 days ago
    Employer
    has 23 open jobs on Jobera in 11 countries.

    Listing Details

    Posted
    October 5, 2026
    First seen
    October 5, 2026
    Last seen
    October 26, 2026

    Posting Health

    Days active
    20
    Repost count
    0
    Trust Level
    28%
    Scored at
    October 26, 2026

    Signal breakdown

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    Employees
    51-200
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    View 23 jobs
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    Executive Assistant to the Board
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