4h ago
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Executive Assistant to the Board

PolandPoland·WarsawFull-Timemid
Executive AssistantAdministration & Office Support
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Quick Summary

Overview

Providing administrative and operational support to 3 Board Members Coordinating documentation workflow, including signatures, scanning,

Technical Tools
Executive AssistantAdministration & Office Support
  • Providing administrative and operational support to 3 Board Members
  • Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
  • Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
  • Organizing meetings and business trips
  • Submitting travel expenses in the dedicated platform
  • Coordinating administrative invoices
  • Preparing presentations, documents and spreadsheets as requested
  • Other ad hoc tasks related to administration
  • At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
  • Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
  • Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
  • Attention to detail and accuracy
  • Fluency in Google Suite is required
  • Great communication and interpersonal skills
  • Fluent English and Polish
  • Willingness to work on-site in Warsaw, given the physical document handling involved
  • Strong motivation to operate on a daily basis and further develop in the administrative function
  • Experience with business travel expense or spend management platforms
  • Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
  • Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)
  • You will get to work with amazing people in one of the fastest-growing sectors in online advertising 
  • Opportunity to work in a truly international environment 
  • Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions  
  • Office located in a well commuted part of Warsaw

    • Location & Eligibility

    Where is the job
    Warsaw, Poland
    On-site at the office
    Who can apply
    PL

    Listing Details

    Posted
    October 5, 2026
    First seen
    October 5, 2026
    Last seen
    October 5, 2026

    Posting Health

    Days active
    0
    Repost count
    0
    Trust Level
    65%
    Scored at
    October 5, 2026

    Signal breakdown

    freshnesssource trustcontent trustemployer trust
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